Writing them
is easier than you might think. Here’s an acronym to help you write your
thank-you letters: GUESS.
Genuine. Show your genuine feelings when
thanking someone.
Unique. Use conversational language, not overused
business phrases. Imagine a person reading several thank-you-for-the-interview
letters that all say, thank you for your
time and consideration. How original does that sound? Be unique; stand out
from the crowd.
Error-free. Proofread your note. (Of course!)
Be sure to prove your attention to detail, especially in a
thank-you-for-the-interview letter. It might be your last chance to make a good
impression.
Specific. State in detail what you’re
thanking the person for. Thank you for
the gift or thank you for the
interview is too vague. Be more specific. My cousin wrote a thank-you
letter for a Christmas centerpiece I had sent; he described the arrangement
perfectly. I had ordered the flowers online, so I was grateful to know he
received what I ordered.
Short. Keep the message brief. The note
doesn’t have to be a major undertaking.
Thank
someone for the interview, thank an employee for completing the project ahead
of schedule, thank a client for his/her order, or thank a LinkedIn contact for
an introduction. We have so many opportunities to acknowledge someone. People
like to be appreciated, especially when it’s unexpected.
In the
spirit of this message, thank you for being a part of my blog audience. I
truly appreciate your support of National Proofreading Day and your dedication
to improve your business writing!
Happy
Thanksgiving,
Judy Beaver, The Office Pro
Founder of National Proofreading Day--just 100 days away!
You talk about Proofreading, editing, and business writing tips to help you communicate clearly and accurately.Thanks for this post. I am waiting for your next post about comma usage check
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