tag:blogger.com,1999:blog-82775120347354541932024-03-12T20:27:04.073-07:00Office TalkProofreading, editing, and business writing tips to help you communicate clearly and accurately.Judy Beaver--The Office Prohttp://www.blogger.com/profile/04508974185190826395noreply@blogger.comBlogger23125tag:blogger.com,1999:blog-8277512034735454193.post-28992922307258443332014-07-31T17:42:00.000-07:002014-07-31T17:42:14.147-07:00To Whom It May Concern--Ugh!<div class="separator" style="clear: both; text-align: left;">
<span style="font-family: Verdana, sans-serif;">Which would you rather receive? A form letter or a personalized message? Of</span></div>
<div class="separator" style="clear: both; text-align: left;">
<span style="font-family: Verdana, sans-serif;"><a href="http://3.bp.blogspot.com/-X8srHkXhJtQ/U9rbGE5l5CI/AAAAAAAAAGg/OFDroyptNVY/s1600/connect+button+iStock_000018669695Small.jpg" imageanchor="1" style="clear: right; float: right; margin-bottom: 1em; margin-left: 1em;"><img border="0" src="http://3.bp.blogspot.com/-X8srHkXhJtQ/U9rbGE5l5CI/AAAAAAAAAGg/OFDroyptNVY/s1600/connect+button+iStock_000018669695Small.jpg" height="132" width="200" /></a></span><span style="font-family: Verdana, sans-serif;">course you'd </span><span style="font-family: Verdana, sans-serif;">choose a personalized message! We all like to feel special. The same is true for LinkedIn invitations. Avoid the single-line request to connect that LinkedIn provides. <a href="http://www.powerformula.net/about-wayne-breitbarth/" target="_blank">Wayne Breitbarth</a>, author of <em><a href="http://www.amazon.com/Power-Formula-LinkedIn-Success-Second/dp/1608324338/ref=sr_1_1?s=books&ie=UTF8&qid=1406852984&sr=1-1&keywords=the+power+formula+for+linkedin+success" target="_blank">The Power Formula for LinkedIn Success: Kick-start Your Business, Brand, and Job Search</a></em>, writes, "Customizing the connection request will get you a much higher response rate."</span></div>
<br />
<strong><span style="font-family: Verdana; font-size: large;">How to Change the Standard Invitation</span></strong><br />
<span style="font-family: Verdana;">Not sure how to get to the customized invitation? Here's how:</span><br />
<ol>
<li><span style="font-family: Verdana;">Type the person's name in the <em>Search for people, jobs, companies, and more </em>textbox.</span></li>
<li><span style="font-family: Verdana;">Press <strong>Enter</strong>.</span></li>
<li><span style="font-family: Verdana;">Select the person's name from the list.</span></li>
<li><span style="font-family: Verdana;">Click the <strong>Connect</strong> button.</span></li>
<li><span style="font-family: Verdana;">Select the option of "How do you know...?" (You may have to include the person's e-mail address, depending which option you choose.)</span></li>
<li><span style="font-family: Verdana;">Compose your personalized message.</span></li>
<li><span style="font-family: Verdana;">Click <strong>Send Invitation</strong> button.</span></li>
</ol>
<strong><span style="font-family: Verdana;"><span style="font-size: large;">What</span> <span style="font-size: large;">to Write in Your Invitation</span> <span style="font-size: large;">to Connect</span></span></strong><br />
<div class="separator" style="clear: both; text-align: center;">
<a href="http://1.bp.blogspot.com/--1IMSvv9Lu0/U9razQuNx7I/AAAAAAAAAGY/tlsNcyCavQk/s1600/handshake+iStock_000003529053Small.jpg" imageanchor="1" style="clear: left; float: left; margin-bottom: 1em; margin-right: 1em;"><img border="0" src="http://1.bp.blogspot.com/--1IMSvv9Lu0/U9razQuNx7I/AAAAAAAAAGY/tlsNcyCavQk/s1600/handshake+iStock_000003529053Small.jpg" height="132" width="200" /></a></div>
<span style="font-family: Verdana;"><strong>Give the person a frame of reference.</strong> Let the person know who you are. Did you just meet </span><span style="font-family: Verdana;">him/her? Where? If it's been a while since you met, remind the person how you met. If you know this person will recognize your name, ask how he/she is or ask about something that's going on in his/her life. If you've never met, tell the person why you would like to connect. Do you share a LinkedIn group or a professional association? Do you follow his/her blog or subscribe to his/her newsletter?</span><br />
<br />
<span style="font-family: Verdana;"><strong>Invite the person to connect.</strong> Be concise, conversational, and professional. The invitation doesn't have to be long to be effective. In fact, according to LinkedIn, you're limited to the number of characters: 2,000 characters if you have the person's e-mail address or 300 characters if you don't.</span><br />
<span style="font-family: Verdana;"></span><br />
<span style="font-family: Verdana;"><strong>Give a closing thought. </strong>Would you like to meet the person for coffee or lunch? If not, your complimentary closing (<em>Best wishes, Cordially, Regards, </em>etc.) may be enough. Again, be conversational; avoid using standard corporate language such as <em>Thank you for your time and consideration.</em></span><br />
<span style="font-family: Verdana;"></span><br />
<span style="font-family: Verdana;"><a href="http://www.washingtonpost.com/blogs/on-leadership/wp/2014/05/14/from-anti-capitalist-to-ceo-how-nasty-gals-sophia-amoruso-made-it-big/" target="_blank">Sophia Amoruso</a> offers a LinkedIn invitation in her book, <em><a href="http://www.amazon.com/GIRLBOSS-Sophia-Amoruso/dp/039916927X" target="_blank">#GIRLBOSS</a>: </em>"I came across your profile and would love to grab a coffee with you sometime. Your experience is really interesting." To the point, conversational, and flattering!</span><br />
<span style="font-family: Verdana;"></span><br />
<span style="font-family: Verdana;">Before clicking the Send Invitation button, proofread your message! LinkedIn doesn't have a SpellCheck button, so be sure to re-read it carefully!</span><br />
<span style="font-family: Verdana;"></span><br />
<span style="font-family: Verdana;">Judy Beaver, <a href="http://theofficepro.net/" target="_blank">The Office Pro</a></span><br />
<span style="font-family: Verdana;">Founder of <a href="http://nationalproofreadingday.com/" target="_blank">National Proofreading Day</a></span>Judy Beaver--The Office Prohttp://www.blogger.com/profile/04508974185190826395noreply@blogger.com2tag:blogger.com,1999:blog-8277512034735454193.post-60665077986704247222013-12-13T09:59:00.001-08:002013-12-13T09:59:54.326-08:00Tweets About Typos and Proofreading<!--[if gte mso 9]><xml>
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<![endif]--><span style="font-size: small;"><span style="font-family: Verdana,sans-serif;">What words come to mind if a presenter has a typo in
his/her presentation, if a CEO has a typo in his/her e-mail, or if a company’s
brochure has a misspelling? Sloppy? Unprofessional? Others?</span></span><br />
<br />
<span style="font-size: small;"><span style="font-family: Verdana,sans-serif;">Corporate image and first impressions do matter.</span></span><br />
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<span style="font-size: small;"><span style="font-family: Verdana,sans-serif;">Some of my favorite tweets include</span></span></div>
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<span style="font-size: small;"><span style="font-family: Verdana,sans-serif;"><a href="https://twitter.com/JohnJohnsonson" target="_blank">@JohnJohnsonson</a> (No, that isn’t a typo!) </span></span></div>
<span style="font-size: small;"><span style="font-family: Verdana,sans-serif;">“I’ve
driven drunk and stolen over $10,000 worth of entertainment but nothing comes
close to the shame of sending an email with a typo in it.” </span></span><br />
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<br /></div>
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<a href="https://twitter.com/search?q=%40ProofreadJulia&src=typd" target="_blank"><span style="font-size: small;"><span style="font-family: Verdana,sans-serif;">@ProofreadJulia</span></span></a></div>
<span style="font-size: small;"><span style="font-family: Verdana,sans-serif;">“What’s
the big deal about proofreading? It gives you the edge over the competition,
that’s what!”</span></span><br />
<br />
<span style="font-size: small;"><span style="font-family: Verdana,sans-serif;">Do you have a favorite tweet about typos or proofreading? Please share them!</span></span><br />
<br />
<span style="font-size: small;"><span style="font-family: Verdana,sans-serif;">Judy Beaver, <a href="http://theofficepro.net/" target="_blank">The Office Pro</a></span></span><br />
<span style="font-size: small;"><span style="font-family: Verdana,sans-serif;">Founder of <a href="http://nationalproofreadingday.com/" target="_blank">National Proofreading Day</a> </span></span>Judy Beaver--The Office Prohttp://www.blogger.com/profile/04508974185190826395noreply@blogger.com1tag:blogger.com,1999:blog-8277512034735454193.post-53889601621612964832013-12-05T09:27:00.000-08:002013-12-05T09:27:04.802-08:00Corporate Grammar Police?<!--[if gte mso 9]><xml>
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</xml><![endif]--> <span style="font-size: small;"><span style="font-family: Verdana,sans-serif;"><a href="http://topics.wsj.com/person/S/sue-shellenbarger/6492" target="_blank">Sue Shellenbarger</a> wrote an article, “<a href="http://on.wsj.com/18YWHiq" target="_blank">This Embarrasses You and I*: Grammar Gaffes Invade the Office in an Age of Informal Email,Texting and Twitter</a>.” I posted this link on the <a href="http://www.linkedin.com/groups/Please-read-This-Embarrasses-You-4854723.S.5810521046884827139?qid=b9705253-b71e-4fd3-a6d2-996838af6055&trk=groups_most_recent-0-b-ttl&goback=%2Egmr_485472" target="_blank">National Proofreading Day LinkedIn Group</a> page last week. Check out the comments. Shellenbarger mentioned
a survey that shows about 45 percent of “employers said they were increasing
employee-training programs to improve employees’ grammar and other skills,
according to the <a href="http://www.shrm.org/Pages/default.aspx" target="_blank">Society for Human Resource Management</a> and <a href="http://www.aarp.org/" target="_blank">AARP</a>.” What do you
think? Are employers overreacting, or do they have a valid point?</span></span><br />
<br />
<span style="font-size: small;"><span style="font-family: Verdana,sans-serif;">I googled “writing errors that make you look
unprofessional,” and 1 million results displayed. Evidently, people are writing
about this topic. In the article mentioned above, <a href="http://www.successfulbusinesswriting.com/aboutsg.php" target="_blank">Jack Appleman</a>, a corporate
writing instructor, was quoted, “People get passionate about grammar.” I sure
do! Do you?</span></span><br />
<br />
<span style="font-size: small;"><span style="font-family: Verdana,sans-serif;">Please tell me what errors you think make a person
look unprofessional.</span></span><br />
<br />
<span style="font-size: small;"><span style="font-family: Verdana,sans-serif;">Judy Beaver, <a href="http://theofficepro.net/" target="_blank">The Office Pro</a></span></span><br />
<span style="font-size: small;"><span style="font-family: Verdana,sans-serif;">Founder of <a href="http://nationalproofreadingday.com/" target="_blank">National Proofreading Day</a> </span></span>Judy Beaver--The Office Prohttp://www.blogger.com/profile/04508974185190826395noreply@blogger.com3tag:blogger.com,1999:blog-8277512034735454193.post-81412910876454584092013-11-27T11:20:00.000-08:002013-11-27T11:20:09.780-08:00Giving Thanks<!--[if gte mso 9]><xml>
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<![endif]--><span style="font-family: "Verdana","sans-serif";">Did your
mom make you sit down to write thank-you notes when you were young? Yes? Well,
good for her! Thank her for teaching you good manners. But how many of us continue
to send thank-you messages?</span><br />
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<br /></div>
<div class="MsoNormal">
<span style="font-family: "Verdana","sans-serif";">Writing them
is easier than you might think. Here’s an acronym to help you write your
thank-you letters: <b style="mso-bidi-font-weight: normal;">GUESS</b>. </span>
</div>
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<br /></div>
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<b style="mso-bidi-font-weight: normal;"><span style="font-family: "Verdana","sans-serif";">Genuine</span></b><span style="font-family: "Verdana","sans-serif";">. Show your genuine feelings when
thanking someone.</span></div>
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<br /></div>
<div class="MsoNormal">
<b style="mso-bidi-font-weight: normal;"><span style="font-family: "Verdana","sans-serif";">Unique</span></b><span style="font-family: "Verdana","sans-serif";">. Use conversational language, not overused
business phrases. Imagine a person reading several thank-you-for-the-interview
letters that all say, <i style="mso-bidi-font-style: normal;">thank you for your
time and consideration</i>. How original does that sound? Be unique; stand out
from the crowd.</span></div>
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<br /></div>
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<b style="mso-bidi-font-weight: normal;"><span style="font-family: "Verdana","sans-serif";">Error-free</span></b><span style="font-family: "Verdana","sans-serif";">. Proofread your note. (Of course!)
Be sure to prove your attention to detail, especially in a
thank-you-for-the-interview letter. It might be your last chance to make a good
impression.</span></div>
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<br /></div>
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<b style="mso-bidi-font-weight: normal;"><span style="font-family: "Verdana","sans-serif";">Specific</span></b><span style="font-family: "Verdana","sans-serif";">. State in detail what you’re
thanking the person for. <i style="mso-bidi-font-style: normal;">Thank you for
the gift </i>or<i style="mso-bidi-font-style: normal;"> thank you for the
interview</i> is too vague. Be more specific. My cousin wrote a thank-you
letter for a Christmas centerpiece I had sent; he described the arrangement
perfectly. I had ordered the flowers online, so I was grateful to know he
received what I ordered. </span></div>
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<br /></div>
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<b style="mso-bidi-font-weight: normal;"><span style="font-family: "Verdana","sans-serif";">Short</span></b><span style="font-family: "Verdana","sans-serif";">. Keep the message brief. The note
doesn’t have to be a major undertaking.</span></div>
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<br /></div>
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<span style="font-family: "Verdana","sans-serif";">Thank
someone for the interview, thank an employee for completing the project ahead
of schedule, thank a client for his/her order, or thank a LinkedIn contact for
an introduction. We have so many opportunities to acknowledge someone. People
like to be appreciated, especially when it’s unexpected.</span></div>
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<br /></div>
<div class="MsoNormal">
<span style="font-family: "Verdana","sans-serif";">In the
spirit of this message, thank you for being a part of my blog audience. I
truly appreciate your support of National Proofreading Day and your dedication
to improve your business writing! </span></div>
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<br /></div>
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<span style="font-family: "Verdana","sans-serif";">Happy
Thanksgiving,</span></div>
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<br /></div>
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<span style="font-family: "Verdana","sans-serif";">Judy Beaver, <a href="http://www.theofficepro.net/" target="_blank">The Office Pro</a></span></div>
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<span style="font-family: "Verdana","sans-serif";">Founder of <a href="http://www.nationalproofreadingday.com/" target="_blank">National Proofreading Day</a>--just 100 days away! </span></div>
<br />
<br />Judy Beaver--The Office Prohttp://www.blogger.com/profile/04508974185190826395noreply@blogger.com5tag:blogger.com,1999:blog-8277512034735454193.post-33584023378969917632013-11-14T11:38:00.000-08:002013-11-14T11:38:03.845-08:00Your Favorite Thank-You Note<!--[if gte mso 9]><xml>
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</xml><![endif]--></span></span><span style="font-size: small;"><span style="font-family: "Verdana","sans-serif";">“The joy I get from winning a major championship
doesn’t even compare to the feeling I get when a kid writes a letter saying:
‘Thank you so much. You have changed my life.’” ~Tiger Woods<span style="font-family: "Verdana","sans-serif";"> </span></span></span><br />
<br />
<span style="font-size: small;"><span style="font-family: "Verdana","sans-serif";"><span style="font-family: "Verdana","sans-serif";">Reading a thank-you note is a wonderful feeling. Have
you recently received a thank-you note? From whom? When’s the last time you sent someone a thank-you note?<span style="font-family: "Verdana","sans-serif";"> </span></span></span></span><br />
<br />
<span style="font-size: small;"><span style="font-family: "Verdana","sans-serif";"><span style="font-family: "Verdana","sans-serif";"><span style="font-family: "Verdana","sans-serif";">I’ve added <a href="http://www.amazon.com/365-Thank-Yous-Gratitude-Changed/dp/1401324053/ref=sr_1_1?ie=UTF8&qid=1384374191&sr=8-1&keywords=365+thank+yous" target="_blank"><i>365 Thank Yous: The Year a Simple Act of Daily Gratitude Changed My Life</i> by John Kralik</a> to my reading list. <a href="http://www.communitycareercenter.org/about-ccc/staff" target="_blank">Becky Brillon</a>, Program Director of the
Community Career Center, recommended it.</span></span> </span></span><br />
<br />
<span style="font-size: small;"><span style="font-family: "Verdana","sans-serif";">Scott Gerber, principal and CEO of the Gerber Group,
was featured on <a href="https://www.openforum.com/videos/scott-gerber-serving-up-4-tips-for-entrepreneurial-success/" target="_blank">Learning From the Pros</a> on “Your Business,” a TV show on Sunday mornings. He
offered four guidelines for entrepreneurial success. His last tip was “say
thank you.” Ten years ago Scott received a handwritten thank-you letter from his
server two days after going to a club. He was impressed. After that, Scott and
his staff started sending thank-you notes to customers and their staff.<span style="font-family: "Verdana","sans-serif";"> </span></span></span><br />
<br />
<span style="font-size: small;"><span style="font-family: "Verdana","sans-serif";"><span style="font-family: "Verdana","sans-serif";">Next week I’ll offer guidelines for writing business
thank-you notes.</span> </span></span><br />
<br />
<span style="font-size: small;"><span style="font-family: "Verdana","sans-serif";">Some of my favorite thank-yous were written and
illustrated by the 5th graders at Pleasant Hill Elementary School where I
volunteer. Those notes are better than a pay check! One student wrote he
thought I was going to be a mean teacher because I taught college. Another
student drew a picture of a beaver on the front of the card.<span style="font-family: "Verdana","sans-serif";"> </span></span></span><br />
<br />
<span style="font-size: small;"><span style="font-family: "Verdana","sans-serif";"><span style="font-family: "Verdana","sans-serif";">What’s the nicest thank-you note you’ve received? Who
sent it? A client? A vendor? An applicant? An employee? What made it special?</span></span></span><br />
<br />
<span style="font-size: small;"><span style="font-family: "Verdana","sans-serif";"><span style="font-family: "Verdana","sans-serif";">Judy Beaver, <a href="http://theofficepro.net/" target="_blank">The Office Pro</a> </span></span></span><br />
<span style="font-family: "Verdana","sans-serif"; font-size: 12.0pt; mso-ansi-language: EN-US; mso-bidi-font-family: "Times New Roman"; mso-bidi-language: AR-SA; mso-fareast-font-family: Calibri; mso-fareast-language: EN-US; mso-fareast-theme-font: minor-latin;"><span style="font-size: small;"><span style="font-family: "Verdana","sans-serif";">Founder of <a href="http://nationalproofreadingday.com/" target="_blank">National Proofreading Day</a> </span></span> </span>Judy Beaver--The Office Prohttp://www.blogger.com/profile/04508974185190826395noreply@blogger.com0tag:blogger.com,1999:blog-8277512034735454193.post-90261193033087627442013-11-07T15:47:00.002-08:002013-11-07T15:47:51.425-08:00Send Thank-You Notes Via E-mail or Snail Mail?<span style="font-family: Verdana,sans-serif;"><span style="font-size: 12pt;"><span style="font-size: 12pt;"><!--[if gte mso 9]><xml>
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<span style="font-family: Verdana,sans-serif; font-size: small;">Do you send a thank-you note after an interview?
According to <a href="http://career-advice.monster.com/job-interview/following-up/follow-interview-thank-you-note/article.aspx" target="_blank">Therese Droste</a>, “The thank-you letter after an interview is a
necessary tool for any job-hunting strategy."</span><br />
<span style="font-size: small;"><br /></span>
<span style="font-family: Verdana,sans-serif; font-size: small;">Sending a thank-you-for-the-interview note demonstrates your soft skills; you can reinforce your communication skills, attitude, and professionalism in your follow-up note. People hire people they like.</span><br />
<span style="font-size: small;"><br /></span>
<span style="font-family: Verdana,sans-serif; font-size: small;">So, let’s focus on giving thanks this month. Thanksgiving
is defined as “an act of giving thanks.” Seems appropriate for November, right? </span><br />
<span style="font-size: small;"><br /></span>
<span style="font-family: Verdana,sans-serif; font-size: small;">If you’re hiring someone, does receiving a thank-you
note have an influence on your selection? Do you think the notes are necessary? </span><br />
<span style="font-size: small;"><br /></span>
<span style="font-family: Verdana,sans-serif; font-size: small;">If you’re the applicant and you’ve decided to send a
thank-you note, do you think it’s better to send it electronically or through
the U.S. mail? Please share your ideas on this topic. </span><br />
<span style="font-size: small;"><br /></span>
<span style="font-family: Verdana,sans-serif; font-size: small;">Judy Beaver, <a href="http://theofficepro.net/" target="_blank">The Office Pro</a></span><br />
<span style="font-family: "Verdana","sans-serif"; font-size: small;"><span style="font-family: "Verdana","sans-serif";"><span style="font-family: Verdana,sans-serif;">Founder of <a href="http://nationalproofreadingday.com/" target="_blank">National Proofreading Day</a></span></span></span>Judy Beaver--The Office Prohttp://www.blogger.com/profile/04508974185190826395noreply@blogger.com1tag:blogger.com,1999:blog-8277512034735454193.post-52176025097836835812013-10-31T07:59:00.002-07:002013-10-31T07:59:17.932-07:00"Nobody's Perfect," So Do You Need to Proofread?<!--[if gte mso 9]><xml>
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<![endif]--><span style="font-family: "Verdana","sans-serif"; font-size: small;">Grammar Girl (AKA Mignon Fogarty) wrote a blog post
about <a href="http://www.quickanddirtytips.com/education/grammar/proofreading-tips" target="_blank">proofreading</a>; she commented, “…I
feel like a fraud for covering this topic, because I make as many errors as
everyone else…” I know how you feel, Grammar Girl! There’s tremendous pressure for
the founder of <a href="http://nationalproofreadingday.com/" target="_blank">National Proofreading Day</a> to be accurate.</span><br />
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<![endif]--><span style="font-family: "Verdana","sans-serif"; font-size: small;">Grammar Girl continued, “…it’s nearly impossible for
someone to accurately proofread [his/her] own writing and be consistently
successful... The real key to avoiding typos is to have someone else proofread
your copy,…” It’s embarrassing when someone finds an error in your writing; consequently,
having that someone be the person who proofreads your copy is ideal!</span><br />
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<![endif]--><span style="font-family: "Verdana","sans-serif"; font-size: small;">Having an error is unprofessional and can be costly to
you and your business. But, are there errors you’re willing to forgive? Do you
think it’s acceptable if someone makes an occasional typo such as <i>you</i> vs. <i>your</i> or <i>from </i>vs. <i>form</i>? How do you feel when someone
repeatedly makes the same mistake such as <i>than
</i>vs. <i>then</i> or <i>their</i> vs. <i>there</i>? Do
you feel like Kyle Wiens (author of “<a href="http://blogs.hbr.org/2012/07/i-wont-hire-people-who-use-poo/" target="_blank">I Won’t Hire People Who Use Poor Grammar. Here’s Why.</a>” See last week’s <a href="http://nationalproofreadingday.blogspot.com/2013/10/what-experts-say-proofread.html" target="_blank">post</a>.)? Please share your thoughts.</span><br />
<span style="font-size: small;"><br /></span>
<span style="font-family: "Verdana","sans-serif"; font-size: small;">Judy Beaver, <a href="http://theofficepro.net/" target="_blank">The Office Pro</a></span><br />
<span style="font-family: "Verdana","sans-serif"; font-size: 12.0pt; mso-ansi-language: EN-US; mso-bidi-font-family: "Times New Roman"; mso-bidi-language: AR-SA; mso-fareast-font-family: Calibri; mso-fareast-language: EN-US; mso-fareast-theme-font: minor-latin;"><span style="font-size: small;">Founder of <a href="http://nationalproofreadingday.com/" target="_blank">National Proofreading Day</a></span> </span>Judy Beaver--The Office Prohttp://www.blogger.com/profile/04508974185190826395noreply@blogger.com2tag:blogger.com,1999:blog-8277512034735454193.post-24905260827377079152013-10-24T10:12:00.000-07:002013-10-31T08:00:47.846-07:00What the Experts Say: Proofread!<!--[if gte mso 9]><xml>
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<![endif]--><span style="font-family: Verdana,sans-serif;">Kyle Wiens’ hiring guidelines may seem harsh to you; he has “a zero-tolerance approach to grammar mistakes.” He wrote a blog post, “<a href="http://blogs.hbr.org/2012/07/i-wont-hire-people-who-use-poo/">I Won’t Hire People Who Use Poor Grammar. Here’s Why.</a>” Wiens has applicants take a mandatory grammar test because “good grammar is credibility, especially on the [I]nternet. In blog posts, on Facebook statuses, in e-mails, and on company websites, your words are all you have.” </span><br />
<br />
<span style="font-family: Verdana,sans-serif;">Allie Gray Freeland explains your resume is “a hiring manager’s first exposure to who you are as an employee.” Her article, “<a href="http://blog.simplyhired.com/2012/03/top-7-resume-grammatical-errors-and-how-to-avoid-them.html">Top 7 Resume Grammatical Errors – And How To Avoid Them</a>,” offers advice for keeping your resume consistent and accurate.</span><br />
<br />
<span style="font-family: Verdana,sans-serif;">If you’re applying for a job that requires paying attention to detail, prove it with a resume and cover letter that have consistent punctuation, consistent formatting and fonts, and proper spelling and grammar. Show that you care about details.</span><br />
<br />
<span style="font-family: Verdana,sans-serif;">If you claim you’re a professional, prove it with your error-free resume and cover letter. You wouldn’t go to the interview with a stain on your jacket, would you? Then, why would you send a resume with a typo? Your resume and cover letter are part of your image. Project professionalism by proofreading your documents so you get the interview!</span><span style="font-family: Verdana,sans-serif;"> </span><br />
<br />
<span style="font-family: Verdana,sans-serif;">Please share your comments; I'd love to hear what you think!<br /><br />Judy Beaver, <a href="http://theofficepro.net/">The Office Pro</a><br />Founder of <a href="http://nationalproofreadingday.com/">National Proofreading Day</a></span> <br />
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</span>Judy Beaver--The Office Prohttp://www.blogger.com/profile/04508974185190826395noreply@blogger.com2tag:blogger.com,1999:blog-8277512034735454193.post-58338843776928790292013-10-17T10:56:00.000-07:002013-10-31T08:04:30.472-07:00The Cost of NOT Proofreading<!--[if gte mso 9]><xml>
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<span style="font-family: "Verdana","sans-serif";">To help me
avoid mistakes in my business communications, I created a proofreading
checklist. What’s one of the items on my proofreading checklist? Check the
spelling of proper names. Don’t assume you spelled it right; go to the source
to double check the spelling. This was reinforced for me again last month when
I had an oops in my newsletter! A reader noticed I didn’t correctly spell Bette
Nesmith (not Nesmeth) Graham’s name in last month’s newsletter. Did you catch
the misspelling? The reason Sue detected the error is Bette’s son, Michael, was
a band member of <a href="http://en.wikipedia.org/wiki/The_Monkees" target="_blank">The Monkees</a>. My apologies, Ms. Nesmith Graham. And, thank you,
Sue Tripp! Some errors are just embarrassing.</span>
<br />
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<br /></div>
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<span style="font-family: "Verdana","sans-serif";">And, some
errors are costly. Did you hear about the $0 to $10 tickets United Airlines
accidentally offered online for 15 minutes this past September? Human error. A
worker entered a wrong number. United will honor the tickets sold at these free
or low-cost fares; the total amount lost was never disclosed.</span></div>
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<br /></div>
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<span style="font-family: "Verdana","sans-serif";">This
mistake could have cost $30 million! In 2007 a New Mexico car dealership sent
30,000 scratch-off tickets for a promotion. Rather than one $1,000 grand prize
winner, ALL ticket holders were winners! Evidently, the typo was missed during
the proofreading process. A total of 50,000 tickets were supposed to be mailed;
the remaining 20,000 weren’t sent after thousands of people went to the
dealership claiming they were the $1,000 winner. The small type stated “the odds
of winning the $1,000 grand prize are 1 in 50,000.” That disclaimer helped to
avoid a very expensive ad campaign.</span></div>
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<br /></div>
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<span style="font-family: "Verdana","sans-serif";">Proofreading.
What does it mean to you and your business? To me, it means checking all work.
(Oh really? Then why didn’t I check the spelling of Bette’s last name?) Whether
we like it or not, proofreading is a necessary process in the business world to
avoid making embarrassing and costly mistakes. In addition to e-mails, blogs,
and resumes, we need to check spreadsheets, part numbers, UPCs, diplomas,
greeting cards, signs, etc. The list is endless!</span></div>
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<br /></div>
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<span style="font-family: "Verdana","sans-serif";">From now on
I’m going to triple check the spelling of proper names. Wonder what else is on
my checklist? Click to <a href="http://nationalproofreadingday.blogspot.com/2013/10/proofreading-checklist.html" target="_blank">see</a> below and to share your checklist. </span></div>
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<br /></div>
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<span style="font-family: "Verdana","sans-serif";">I’ll be starting
a contest next month. Please be sure to read my next blog and newsletter (<a href="http://visitor.constantcontact.com/manage/optin/ea?v=001Rx4RxQ1SVjYAw3BkX_tDQA%3D%3D" target="_blank">sign up!</a>) for
details!</span></div>
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<br /></div>
<div class="MsoNormal">
<span style="font-family: "Verdana","sans-serif";">Judy Beaver, <a href="http://theofficepro.net/" target="_blank">The Office Pro</a></span></div>
<div class="MsoNormal">
<span style="font-family: "Verdana","sans-serif";">Founder of <a href="http://nationalproofreadingday.com/" target="_blank">National Proofreading Day</a> </span></div>
Judy Beaver--The Office Prohttp://www.blogger.com/profile/04508974185190826395noreply@blogger.com2tag:blogger.com,1999:blog-8277512034735454193.post-3182327485564152102013-10-17T10:54:00.001-07:002013-10-17T10:54:57.688-07:00Proofreading Checklist<!--[if !mso]>
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<div class="separator" style="clear: both; text-align: center;">
<a href="http://4.bp.blogspot.com/-ahgV8noumWw/UmAjZckrUBI/AAAAAAAAAF8/O7x_NmiB6w8/s1600/National+Proofreading+Day+logo.JPG" imageanchor="1" style="margin-left: 1em; margin-right: 1em;"><img border="0" height="103" src="http://4.bp.blogspot.com/-ahgV8noumWw/UmAjZckrUBI/AAAAAAAAAF8/O7x_NmiB6w8/s200/National+Proofreading+Day+logo.JPG" width="200" /></a></div>
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<br /></div>
<div class="MsoNormal" style="tab-stops: .5in;">
<span style="font-family: "Verdana","sans-serif";">____<span style="mso-tab-count: 1;"> </span>Check proper names.</span></div>
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<br /></div>
<div class="MsoNormal" style="tab-stops: .5in;">
<span style="font-family: "Verdana","sans-serif";">____<span style="mso-tab-count: 1;"> </span>Check titles and headings.</span></div>
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<br /></div>
<div class="MsoNormal" style="tab-stops: .5in;">
<span style="font-family: "Verdana","sans-serif";">____<span style="mso-tab-count: 1;"> </span>Read subject lines.</span></div>
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<br /></div>
<div class="MsoNormal" style="tab-stops: .5in;">
<span style="font-family: "Verdana","sans-serif";">____<span style="mso-tab-count: 1;"> </span>Verify dates and times.</span></div>
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<br /></div>
<div class="MsoNormal" style="tab-stops: .5in;">
<span style="font-family: "Verdana","sans-serif";">____<span style="mso-tab-count: 1;"> </span>Check addresses: street, website, and e-mail.</span></div>
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<br /></div>
<div class="MsoNormal" style="tab-stops: .5in;">
<span style="font-family: "Verdana","sans-serif";">____<span style="mso-tab-count: 1;"> </span>Check phone numbers.</span></div>
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<span style="font-family: "Verdana","sans-serif";">____<span style="mso-tab-count: 1;"> </span>Check state abbreviations.</span></div>
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<br /></div>
<div class="MsoNormal" style="tab-stops: .5in;">
<span style="font-family: "Verdana","sans-serif";">____<span style="mso-tab-count: 1;"> </span>Check numbers (quantities, percentages).</span></div>
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<br /></div>
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<span style="font-family: "Verdana","sans-serif";">____<span style="mso-tab-count: 1;"> </span>Check for matching symbols (parentheses,
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<br /></div>
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<span style="font-family: "Verdana","sans-serif";">____<span style="mso-tab-count: 1;"> </span>Check
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<span style="font-family: "Verdana","sans-serif";">____<span style="mso-tab-count: 1;"> </span>__________________________________________</span></div>
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<span style="font-family: "Verdana","sans-serif";">____<span style="mso-tab-count: 1;"> </span>__________________________________________</span></div>
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<span style="font-family: "Verdana","sans-serif";">Please share your proofreading checklist! </span></div>
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<span style="font-family: "Verdana","sans-serif";">Judy Beaver, <a href="http://theofficepro.net/" target="_blank">The Office Pro</a></span></div>
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<span style="font-family: "Verdana","sans-serif";">Founder of <a href="http://nationalproofreadingday.com/" target="_blank">National Proofreading Day </a></span></div>
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</span>Judy Beaver--The Office Prohttp://www.blogger.com/profile/04508974185190826395noreply@blogger.com4tag:blogger.com,1999:blog-8277512034735454193.post-55306069917681403712013-10-10T07:51:00.001-07:002013-10-10T07:57:34.319-07:00Proofread for Resume Gaffes!<!--[if gte mso 9]><xml>
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<![endif]--><span style="font-family: "Verdana","sans-serif";">We’ve seen
the funny typos that appear in resumes. Have you seen these?</span><br />
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<br /></div>
<div class="MsoNormal">
<span style="font-family: "Verdana","sans-serif";">Languages:
Speak English and Spinach</span></div>
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<span style="font-family: "Verdana","sans-serif";">My work
ethics are impeachable.</span></div>
<div class="MsoNormal">
<span style="font-family: "Verdana","sans-serif";">I am
experienced in all faucets of accounting.</span></div>
<div class="MsoNormal">
<span style="font-family: "Verdana","sans-serif";">Dear Sir or
Madman,</span></div>
<div class="MsoNormal">
<span style="font-family: "Verdana","sans-serif";">I have a
known track record and excellent experience with accurancy and fixing erors.</span></div>
<div class="MsoNormal">
<br /></div>
<div class="MsoNormal">
<i style="mso-bidi-font-style: normal;"><span style="font-family: "Verdana","sans-serif";">Accurancy</span></i><span style="font-family: "Verdana","sans-serif";"> and <i style="mso-bidi-font-style: normal;">erors</i> were identified as errors in Word. Some of the errors,
however, aren’t flagged because they are words, just not the right words.
Spinach? Would you rather be called for an interview or be added to the list of
funny resume mistakes? </span></div>
<div class="MsoNormal">
<br /></div>
<div class="MsoNormal">
<span style="font-family: "Verdana","sans-serif";">I tell my
students that their resumes and cover letters are two of the most important
documents they’ll ever write. Having just one error can be the reason you’re
not getting called for the interview. And yet, many submit their job search projects
with at least one typo. Why doesn’t anybody listen to me?</span></div>
<div class="MsoNormal">
<br /></div>
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<span style="font-family: "Verdana","sans-serif";">What do you
do to ensure you don’t have an error on your resume, cover letter, or other
important documents?</span></div>
<div class="MsoNormal">
<br /></div>
<div class="MsoNormal">
<span style="font-family: "Verdana","sans-serif";">Judy Beaver, <a href="http://theofficepro.net/" target="_blank">The Office Pro</a></span></div>
<div class="MsoNormal">
<span style="font-family: "Verdana","sans-serif";">Founder of <a href="http://nationalproofreadingday.com/" target="_blank">National Proofreading Day</a></span></div>
Judy Beaver--The Office Prohttp://www.blogger.com/profile/04508974185190826395noreply@blogger.com3tag:blogger.com,1999:blog-8277512034735454193.post-1593413405161765452013-10-04T11:44:00.000-07:002013-10-04T11:44:36.360-07:00You Be the Judge!<span style="font-family: "Verdana","sans-serif";">Do people
judge you by your mistakes in e-mails, resumes, and presentations? You bet!</span><br />
<br />
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<span style="font-family: "Verdana","sans-serif";">Worse than
that, can spelling errors or poor grammar cause your company to lose business? Yes,
it can! People may not know the cost of their mistakes or even know they have a
mistake. However, the person who’s reading your resume or reading your letter
of introduction may be a grammarian and reject you because of a typo.</span><span style="font-family: "Verdana","sans-serif";"><o:p> </o:p></span></div>
<br />
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<span style="font-family: "Verdana","sans-serif";">According
to <a href="http://www.careerbuilder.com/share/aboutus/pressreleasesdetail.aspx?sd=7%2F11%2F2012&id=pr707&ed=12%2F31%2F2012" target="_blank">CareerBuilder</a>, 61 percent of recruiters will automatically dismiss a resume
because it contains typos. I’m surprised it’s not higher. Are you?</span></div>
<br />
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<span style="font-family: "Verdana","sans-serif";"><a href="http://www.bbc.co.uk/news/education-14130854" target="_blank">Charles Duncombe</a>, former director of the Just Say Please group, says a single spelling
mistake can cut online sales in half. </span></div>
<br />
<div class="MsoNormal" style="margin: 0in 0in 0pt;">
<span style="font-family: "Verdana","sans-serif";">This month
we’re focusing on how errors may be scaring potential employers or customers
away—from hiring you or doing business with you. I want to help you from being
held back in your business goals. My goal is to highlight common pitfalls, show
you how to overcome them, and improve your chances of being successful in
business.</span></div>
<br />
<div class="MsoNormal" style="margin: 0in 0in 0pt;">
<span style="font-family: "Verdana","sans-serif";">Would you
hire a person who has poor grammar or a spelling mistake on his/her cover
letter or resume? Would you do business with or buy from someone who had a
spelling error or grammatical error in his/her presentation or letter of
introduction?</span></div>
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<span style="font-family: "Verdana","sans-serif";"></span> </div>
<div class="MsoNormal" style="margin: 0in 0in 0pt;">
<span style="font-family: "Verdana","sans-serif";">If you think proofreading is important, please like my <a href="https://www.facebook.com/NationalProofreadingDay" target="_blank">National Proofreading Day page on Facebook</a>!</span></div>
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<span style="font-family: "Verdana","sans-serif";"></span> </div>
<div class="MsoNormal" style="margin: 0in 0in 0pt;">
<span style="font-family: "Verdana","sans-serif";">Judy Beaver, <a href="http://theofficepro.net/" target="_blank">The Office Pro</a></span></div>
<div class="MsoNormal" style="margin: 0in 0in 0pt;">
<span style="font-family: "Verdana","sans-serif";">Founder of <a href="http://nationalproofreadingday.com/" target="_blank">National Proofreading Day</a></span></div>
Judy Beaver--The Office Prohttp://www.blogger.com/profile/04508974185190826395noreply@blogger.com2tag:blogger.com,1999:blog-8277512034735454193.post-13967846923930793742013-09-26T08:00:00.000-07:002013-09-26T08:00:01.034-07:00#RedPen: Proofreading Tool or a Bully? <!--[if gte mso 9]><xml>
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<span style="font-family: "Verdana","sans-serif"; mso-fareast-font-family: "Times New Roman";">Earlier this month I wrote a <a href="http://nationalproofreadingday.blogspot.com/2013/09/red-pens-proofreading-gone-bad.html" target="_blank">post</a> about <a href="http://www.urbandictionary.com/define.php?term=Red%20Pen%20Syndrome" target="_blank">Red Pen Syndrome</a>. To keep
that discussion going, here are tweets that prove red pen lovers still exist:</span></div>
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<span style="font-family: "Verdana","sans-serif"; mso-fareast-font-family: "Times New Roman";">@Paige_LA: I truly am a #GrammarSnob…I just can’t help it. I
love my #RedPen.</span></div>
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<br /></div>
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<span style="font-family: "Verdana","sans-serif"; mso-fareast-font-family: "Times New Roman";">@mrsmeghamby: Pretty sure there is no writing utensil I love
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<span style="font-family: "Verdana","sans-serif"; mso-fareast-font-family: "Times New Roman";">@cwoj620: Writing all of my note cards in #RedPen because it
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<span style="font-family: "Verdana","sans-serif"; mso-fareast-font-family: "Times New Roman";">Do you think red ink is offensive, or do you love red pens? For
more tips and to talk about grammar and proofreading, join the <a href="http://www.linkedin.com/groups/National-Proofreading-Day-4854723?trk=my_groups-b-grp-v" target="_blank">National Proofreading Day LinkedIn Group</a>!
I’ll see you there.</span></div>
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<span style="font-family: "Verdana","sans-serif"; mso-fareast-font-family: "Times New Roman";">Judy Beaver, <a href="http://theofficepro.net/" target="_blank">The Office Pro</a></span></div>
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<span style="font-family: "Verdana","sans-serif"; mso-fareast-font-family: "Times New Roman";">Founder of <a href="http://nationalproofreadingday.com/" target="_blank">National Proofreading Day</a> </span></div>
Judy Beaver--The Office Prohttp://www.blogger.com/profile/04508974185190826395noreply@blogger.com3tag:blogger.com,1999:blog-8277512034735454193.post-75115784333447867392013-09-24T08:02:00.001-07:002013-09-24T08:54:24.657-07:00Happy National Punctuation Day!<span style="font-family: Verdana, sans-serif;">Please visit the <a href="http://nationalpunctuationday.com/" target="_blank">National Punctuation Day</a> website to celebrate the day. Yesterday, I saw a cloud (or perhaps a jet trail) that looked like a comma! Imagine my excitement! Here's the photo, although it's hard to see the top of the comma. Is that called the curl?</span><br />
<br />
<div class="separator" style="clear: both; text-align: center;">
<a href="http://3.bp.blogspot.com/-Rp8qb3DsIFw/UkGo3d1V9KI/AAAAAAAAAFo/gA8KYC982Vc/s1600/comma+cloud+Natl+Punctuation+Day+eve.JPG" imageanchor="1" style="margin-left: 1em; margin-right: 1em;"><img border="0" height="320" src="http://3.bp.blogspot.com/-Rp8qb3DsIFw/UkGo3d1V9KI/AAAAAAAAAFo/gA8KYC982Vc/s320/comma+cloud+Natl+Punctuation+Day+eve.JPG" width="281" /></a></div>
<br />
<span style="font-family: Verdana, sans-serif;">What's your favorite punctuation mark? </span><br />
<br />
<span style="font-family: Verdana, sans-serif;">Judy Beaver, <a href="http://theofficepro.net/" target="_blank">The Office Pro</a></span><br />
<span style="font-family: Verdana, sans-serif;">Founder of <a href="http://nationalproofreadingday.com/" target="_blank">National Proofreading Day </a></span>Judy Beaver--The Office Prohttp://www.blogger.com/profile/04508974185190826395noreply@blogger.com4tag:blogger.com,1999:blog-8277512034735454193.post-68835480771842219722013-09-19T18:17:00.001-07:002013-09-24T07:54:23.884-07:00Can Grammar Checkers Help You Proofread?<!--[if gte mso 9]><xml>
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<br />
<div class="MsoNormal">
<span style="font-family: "Verdana","sans-serif"; font-size: 10.0pt;"><a href="http://web.mit.edu/invent/iow/nesmith.html" target="_blank">Bette Nesmith Graham</a> made a huge impact on the business world. Never heard of her?
Most haven’t. She changed the way the business world corrected errors. She
combined her secretarial background and artistic interests to invent “Mistake
Out,” later renamed Liquid Paper. </span></div>
<div class="MsoNormal" style="tab-stops: 45.0pt;">
<span style="font-family: "Verdana","sans-serif"; font-size: 10.0pt;"><span style="mso-tab-count: 1;"> </span></span></div>
<div class="MsoNormal">
<span style="font-family: "Verdana","sans-serif"; font-size: 10.0pt;">Spell
checkers and grammar checkers have also changed how we proofread and edit. So,
are these tools helping us?</span></div>
<div class="MsoNormal">
<br /></div>
<div class="MsoNormal">
<span style="font-family: "Verdana","sans-serif"; font-size: 10.0pt;">Tuesday,
September 24, is <b><a href="http://www.nationalpunctuationday.com/" target="_blank">National Punctuation Day</a></b>. In its honor, let’s look at how
effective Word’s grammar checker is with punctuation. And yes, punctuation
marks are used for more than emoticons!</span></div>
<div class="MsoNormal">
<br /></div>
<div class="MsoNormal">
<span style="font-family: "Verdana","sans-serif"; font-size: 10.0pt;">You
can choose how errors are detected by changing the following punctuation style settings:</span></div>
<div class="MsoNormal">
<br /></div>
<div class="MsoNormal">
<b style="mso-bidi-font-weight: normal;"><span style="font-family: "Verdana","sans-serif"; font-size: 10.0pt;">Comma required
before last list item. </span></b><span style="font-family: "Verdana","sans-serif"; font-size: 10.0pt;">Sometimes called the serial comma or Oxford comma, it’s
the comma before the conjunction (<i style="mso-bidi-font-style: normal;">and,
but, or</i>) in a list of three or more items. It’s a matter of style whether
you use it; most magazines and newspapers omit this comma. I suggest using it for
clarity in business writing. Whichever style you use, consistency is important,
especially within the same document. Word can check for this comma, although
you’ll need to change the setting because the default setting is <i style="mso-bidi-font-style: normal;">don’t check</i>. </span><span style="font-family: "Verdana","sans-serif"; font-size: 10.0pt;">
</span></div>
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<br /></div>
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<b style="mso-bidi-font-weight: normal;"><span style="font-family: "Verdana","sans-serif"; font-size: 10.0pt;">Punctuation
required with quotes.</span></b><span style="font-family: "Verdana","sans-serif"; font-size: 10.0pt;">
Should you place periods and commas inside or outside the quotation marks? That
depends on where you live: British English places them outside; American
English places them inside. Semicolons and colons are always placed outside the
quotation mark. Again, Word doesn’t check this placement unless you change the
default setting.</span></div>
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<br /></div>
<div class="MsoNormal">
<span style="font-family: "Verdana","sans-serif"; font-size: 10.0pt;">Check
out the <a href="http://nationalproofreadingday.blogspot.com/2013/09/words-grammar-punctuation-settings-what.html" target="_blank">step-by-step instructions below</a> to change the default settings and to learn
more about the settings.</span></div>
<div class="MsoNormal">
<br /></div>
<div class="MsoNormal">
<b style="mso-bidi-font-weight: normal;"><span style="font-family: "Verdana","sans-serif"; font-size: 11.0pt;">More Punctuation
Settings</span></b></div>
<div class="MsoNormal">
<span style="font-family: "Verdana","sans-serif"; font-size: 10.0pt;">Two
more punctuation settings are included in Word’s grammar checker for grammar
and style errors:</span></div>
<div class="MsoNormal">
<br /></div>
<div class="MsoNormal">
<b style="mso-bidi-font-weight: normal;"><span style="font-family: "Verdana","sans-serif"; font-size: 10.0pt;">Grammar:
Punctuation.</span></b><span style="font-family: "Verdana","sans-serif"; font-size: 10.0pt;">
This setting detects errors for incorrect punctuation including commas, colons,
end-of-sentence punctuation, multiple spaces between words, or a semicolon used
in place of a comma or colon. </span></div>
<div class="MsoNormal">
<br /></div>
<div class="MsoNormal">
<b style="mso-bidi-font-weight: normal;"><span style="font-family: "Verdana","sans-serif"; font-size: 10.0pt;">Style:
Punctuation—stylistic suggestions. </span></b><span style="font-family: "Verdana","sans-serif"; font-size: 10.0pt;">This setting detects unneeded commas in
date phrases, informal successive punctuation marks, and missing commas before
quotations.</span></div>
<div class="MsoNormal">
<br /></div>
<div class="MsoNormal">
<span style="font-family: "Verdana","sans-serif"; font-size: 10.0pt;">Are
you still awake? Even after several hours of testing these punctuation
settings, I haven’t cured my insomnia. I love this stuff! </span></div>
<div class="MsoNormal">
<br /></div>
<div class="MsoNormal">
<span style="font-family: "Verdana","sans-serif"; font-size: 10.0pt;"><a href="http://nationalproofreadingday.blogspot.com/2013/09/words-grammar-punctuation-settings-what.html" target="_blank">Check it out below</a>. See what works and what doesn’t work for these settings to
help you proofread and edit your documents.</span></div>
<div class="MsoNormal">
<br /></div>
<div class="MsoNormal">
<span style="font-family: "Verdana","sans-serif"; font-size: 10.0pt;">Please
tell me how you will be celebrating National Punctuation Day! I hope not
creating new emoticons!</span></div>
<br />
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<span style="font-family: "Verdana","sans-serif"; font-size: 10.0pt;"><br /></span></div>
<div class="MsoNormal">
<span style="font-family: "Verdana","sans-serif"; font-size: 10.0pt;">Judy Beaver, <a href="http://theofficepro.net/" target="_blank">The Office Pro</a></span></div>
<div class="MsoNormal">
<span style="font-family: "Verdana","sans-serif"; font-size: 10.0pt;">Founder of <a href="http://nationalproofreadingday.com/" target="_blank">National Proofreading Day</a></span></div>
Judy Beaver--The Office Prohttp://www.blogger.com/profile/04508974185190826395noreply@blogger.com8tag:blogger.com,1999:blog-8277512034735454193.post-15039451874431406912013-09-19T18:06:00.002-07:002013-09-25T05:36:06.661-07:00Word's Grammar Punctuation Settings: What Works, What Doesn't<!--[if gte mso 9]><xml>
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<style>
/* Style Definitions */
table.MsoNormalTable
{mso-style-name:"Table Normal";
mso-tstyle-rowband-size:0;
mso-tstyle-colband-size:0;
mso-style-noshow:yes;
mso-style-priority:99;
mso-style-qformat:yes;
mso-style-parent:"";
mso-padding-alt:0in 5.4pt 0in 5.4pt;
mso-para-margin:0in;
mso-para-margin-bottom:.0001pt;
mso-pagination:widow-orphan;
font-size:12.0pt;
font-family:"Georgia","serif";}
</style>
<![endif]-->
<br />
<div class="MsoNormal">
<span style="font-family: "Verdana","sans-serif"; font-size: 11.0pt;">To
access the proofing settings described in the post above, follow these steps:</span></div>
<div class="MsoNormal">
<br /></div>
<div class="MsoListParagraphCxSpFirst" style="margin-left: .25in; mso-add-space: auto; mso-list: l0 level1 lfo1; text-indent: -.25in;">
<span style="font-family: "Verdana","sans-serif"; font-size: 11.0pt; mso-bidi-font-family: Verdana; mso-fareast-font-family: Verdana;"><span style="mso-list: Ignore;">1.<span style="font: 7.0pt "Times New Roman";"> </span></span></span><span style="font-family: "Verdana","sans-serif"; font-size: 11.0pt;">Click the <b style="mso-bidi-font-weight: normal;">Office button</b> (2007 version) or <b style="mso-bidi-font-weight: normal;">File tab</b> (2010, 2013 versions).</span></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: .25in; mso-add-space: auto; mso-list: l0 level1 lfo1; text-indent: -.25in;">
<span style="font-family: "Verdana","sans-serif"; font-size: 11.0pt; mso-bidi-font-family: Verdana; mso-fareast-font-family: Verdana;"><span style="mso-list: Ignore;">2.<span style="font: 7.0pt "Times New Roman";"> </span></span></span><span style="font-family: "Verdana","sans-serif"; font-size: 11.0pt;">Click the <b style="mso-bidi-font-weight: normal;">Word Options button </b>(2007) or <b style="mso-bidi-font-weight: normal;">Options link</b> on the left side panel
(2010 and 2013).</span></div>
<div class="MsoListParagraphCxSpMiddle" style="margin-left: .25in; mso-add-space: auto; mso-list: l0 level1 lfo1; text-indent: -.25in;">
<span style="font-family: "Verdana","sans-serif"; font-size: 11.0pt; mso-bidi-font-family: Verdana; mso-fareast-font-family: Verdana;"><span style="mso-list: Ignore;">3.<span style="font: 7.0pt "Times New Roman";"> </span></span></span><span style="font-family: "Verdana","sans-serif"; font-size: 11.0pt;">Click the <b style="mso-bidi-font-weight: normal;">Proofing link</b> on the left side panel.</span></div>
<div class="MsoListParagraphCxSpLast" style="margin-left: .25in; mso-add-space: auto; mso-list: l0 level1 lfo1; text-indent: -.25in;">
<span style="font-family: "Verdana","sans-serif"; font-size: 11.0pt; mso-bidi-font-family: Verdana; mso-fareast-font-family: Verdana;"><span style="mso-list: Ignore;">4.<span style="font: 7.0pt "Times New Roman";"> </span></span></span><span style="font-family: "Verdana","sans-serif"; font-size: 11.0pt;">Click the <b style="mso-bidi-font-weight: normal;">Settings button</b>; Grammar Settings
dialog box displays (see Figure 1).</span></div>
<div class="MsoListParagraphCxSpLast" style="margin-left: .25in; mso-add-space: auto; mso-list: l0 level1 lfo1; text-indent: -.25in;">
<br /></div>
<table align="center" cellpadding="0" cellspacing="0" class="tr-caption-container" style="margin-left: auto; margin-right: auto; text-align: center;"><tbody>
<tr><td style="text-align: center;"><a href="http://3.bp.blogspot.com/-lKnOWb0KTRU/UjstTxsq8tI/AAAAAAAAAFA/hgv5nJnU4Ds/s1600/Grammar+Settings+dialog+box.PNG" imageanchor="1" style="margin-left: auto; margin-right: auto;"><img border="0" height="292" src="http://3.bp.blogspot.com/-lKnOWb0KTRU/UjstTxsq8tI/AAAAAAAAAFA/hgv5nJnU4Ds/s320/Grammar+Settings+dialog+box.PNG" width="320" /></a></td></tr>
<tr><td class="tr-caption" style="text-align: center;"><span style="font-family: Verdana,sans-serif;"><b>Figure 1</b></span></td></tr>
</tbody></table>
<br />
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<w:Zoom>0</w:Zoom>
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<w:TrackFormatting/>
<w:PunctuationKerning/>
<w:ValidateAgainstSchemas/>
<w:SaveIfXMLInvalid>false</w:SaveIfXMLInvalid>
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<m:smallFrac m:val="off"/>
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<m:defJc m:val="centerGroup"/>
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UnhideWhenUsed="false" Name="Light Grid Accent 6"/>
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</xml><![endif]--><!--[if gte mso 10]>
<style>
/* Style Definitions */
table.MsoNormalTable
{mso-style-name:"Table Normal";
mso-tstyle-rowband-size:0;
mso-tstyle-colband-size:0;
mso-style-noshow:yes;
mso-style-priority:99;
mso-style-qformat:yes;
mso-style-parent:"";
mso-padding-alt:0in 5.4pt 0in 5.4pt;
mso-para-margin:0in;
mso-para-margin-bottom:.0001pt;
mso-pagination:widow-orphan;
font-size:12.0pt;
font-family:"Georgia","serif";}
</style>
<![endif]--><b style="mso-bidi-font-weight: normal;"><span style="font-family: "Verdana","sans-serif"; font-size: 11.0pt;">Commas and Lists</span></b><br />
<div class="MsoNormal">
<span style="font-family: "Verdana","sans-serif"; font-size: 11.0pt;">In
the Grammar Settings dialog box under the Require category, <i style="mso-bidi-font-style: normal;">Comma required before last list item</i> is
the setting to change.</span></div>
<div class="MsoNormal">
<br /></div>
<div class="MsoNormal">
<span style="font-family: "Verdana","sans-serif"; font-size: 11.0pt;">The
default is <i style="mso-bidi-font-style: normal;">don’t check</i>; although for
consistency, I recommend changing it:</span></div>
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<w:WordDocument>
<w:View>Normal</w:View>
<w:Zoom>0</w:Zoom>
<w:TrackMoves/>
<w:TrackFormatting/>
<w:PunctuationKerning/>
<w:ValidateAgainstSchemas/>
<w:SaveIfXMLInvalid>false</w:SaveIfXMLInvalid>
<w:IgnoreMixedContent>false</w:IgnoreMixedContent>
<w:AlwaysShowPlaceholderText>false</w:AlwaysShowPlaceholderText>
<w:DoNotPromoteQF/>
<w:LidThemeOther>EN-US</w:LidThemeOther>
<w:LidThemeAsian>X-NONE</w:LidThemeAsian>
<w:LidThemeComplexScript>X-NONE</w:LidThemeComplexScript>
<w:Compatibility>
<w:BreakWrappedTables/>
<w:SnapToGridInCell/>
<w:WrapTextWithPunct/>
<w:UseAsianBreakRules/>
<w:DontGrowAutofit/>
<w:SplitPgBreakAndParaMark/>
<w:DontVertAlignCellWithSp/>
<w:DontBreakConstrainedForcedTables/>
<w:DontVertAlignInTxbx/>
<w:Word11KerningPairs/>
<w:CachedColBalance/>
</w:Compatibility>
<m:mathPr>
<m:mathFont m:val="Cambria Math"/>
<m:brkBin m:val="before"/>
<m:brkBinSub m:val="--"/>
<m:smallFrac m:val="off"/>
<m:dispDef/>
<m:lMargin m:val="0"/>
<m:rMargin m:val="0"/>
<m:defJc m:val="centerGroup"/>
<m:wrapIndent m:val="1440"/>
<m:intLim m:val="subSup"/>
<m:naryLim m:val="undOvr"/>
</m:mathPr></w:WordDocument>
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<w:LsdException Locked="false" Priority="65" SemiHidden="false"
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<w:LsdException Locked="false" UnhideWhenUsed="false" Name="Revision"/>
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<w:LsdException Locked="false" Priority="62" SemiHidden="false"
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<w:LsdException Locked="false" Priority="63" SemiHidden="false"
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<w:LsdException Locked="false" Priority="72" SemiHidden="false"
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<w:LsdException Locked="false" Priority="73" SemiHidden="false"
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<li><span style="font-family: "Verdana","sans-serif"; font-size: 11.0pt;">If
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to <i style="mso-bidi-font-style: normal;">always</i>. For example, this sentence
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you never want to include the comma before the conjunction, change the setting
to <i style="mso-bidi-font-style: normal;">never</i>. This sentence would be
flagged as an error with the <i style="mso-bidi-font-style: normal;">never</i>
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mso-padding-alt:0in 5.4pt 0in 5.4pt;
mso-para-margin:0in;
mso-para-margin-bottom:.0001pt;
mso-pagination:widow-orphan;
font-size:12.0pt;
font-family:"Georgia","serif";}
</style>
<![endif]--><span style="font-family: "Verdana","sans-serif"; font-size: 11.0pt;">This
setting is typically correct. However, when a second <i style="mso-bidi-font-style: normal;">and</i> is introduced in the list, Word doesn’t detect an error for
either setting (<i style="mso-bidi-font-style: normal;">always </i>or<i style="mso-bidi-font-style: normal;"> never</i>). Here’s an example where the
serial comma would help the reader understand the sentence: </span></div>
<div class="MsoNormal">
<br /></div>
<div class="MsoNormal">
<i style="mso-bidi-font-style: normal;"><span style="font-family: "Verdana","sans-serif"; font-size: 11.0pt;">The restaurant will
promote the following pies this week: coconut, peanut butter and chocolate and
marshmallow.</span></i><span style="font-family: "Verdana","sans-serif"; font-size: 11.0pt;">
</span></div>
<div class="MsoNormal">
<br /></div>
<div class="MsoNormal">
<span style="font-family: "Verdana","sans-serif"; font-size: 11.0pt;">Without
the comma, do you know the flavor of the pies? Is there a peanut butter and
chocolate pie or a chocolate and marshmallow pie? A comma will make it clear.
Word doesn’t flag the missing comma for the <i style="mso-bidi-font-style: normal;">always</i>
setting, or if the second comma was placed, Word wouldn’t flag it as an error for
the <i style="mso-bidi-font-style: normal;">never</i> setting. Be careful with
these types of lists, even though they're not common.</span><br />
<br /></div>
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</xml><![endif]--><!--[if gte mso 10]>
<style>
/* Style Definitions */
table.MsoNormalTable
{mso-style-name:"Table Normal";
mso-tstyle-rowband-size:0;
mso-tstyle-colband-size:0;
mso-style-noshow:yes;
mso-style-priority:99;
mso-style-qformat:yes;
mso-style-parent:"";
mso-padding-alt:0in 5.4pt 0in 5.4pt;
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<![endif]--><b style="mso-bidi-font-weight: normal;"><span style="font-family: "Verdana","sans-serif"; font-size: 11.0pt;">Innies or Outies? Punctuation
Placement with Quotation Marks</span></b><br />
<div class="MsoNormal">
<span style="font-family: "Verdana","sans-serif"; font-size: 11.0pt;">In
the Grammar Settings dialog box under the Require category, <i style="mso-bidi-font-style: normal;">Punctuation required with quotes</i> is the
setting to change. </span></div>
<div class="MsoNormal">
<br /></div>
<div class="MsoNormal">
<span style="font-family: "Verdana","sans-serif"; font-size: 11.0pt;">Again,
the default is <i style="mso-bidi-font-style: normal;">don’t check</i>; so if you
want to have periods and commas checked for their placement with quotation
marks, change the setting to either <i style="mso-bidi-font-style: normal;">inside
</i>or<i style="mso-bidi-font-style: normal;"> outside</i>. </span></div>
<div class="MsoNormal">
<br /></div>
<div class="MsoNormal">
<span style="font-family: "Verdana","sans-serif"; font-size: 11.0pt;">Sometimes,
the error isn’t flagged, although it depends on another punctuation setting. If
the Punctuation—stylistic suggestions is not selected, the <i style="mso-bidi-font-style: normal;">Punctuation required with quotes</i> is consistently correct. If you
use a lot of quotation marks, you may want to be sure the punctuation style
setting is not checked. See the settings for Punctuation—stylistic suggestions
below.</span></div>
<div class="MsoNormal">
<br /></div>
<i style="mso-bidi-font-style: normal;"><span style="font-family: "Verdana","sans-serif"; font-size: 11.0pt; mso-ansi-language: EN-US; mso-bidi-font-family: "Times New Roman"; mso-bidi-language: AR-SA; mso-fareast-font-family: Calibri; mso-fareast-language: EN-US; mso-fareast-theme-font: minor-latin;">When the period is placed inside
of the quotation marks, some Americans think it “looks wrong.” </span></i><span style="font-family: "Verdana","sans-serif"; font-size: 11.0pt; mso-ansi-language: EN-US; mso-bidi-font-family: "Times New Roman"; mso-bidi-language: AR-SA; mso-fareast-font-family: Calibri; mso-fareast-language: EN-US; mso-fareast-theme-font: minor-latin;">For
American English, this is the correct way to punctuate it.</span><br />
<br />
<span style="font-family: "Verdana","sans-serif"; font-size: 11.0pt; mso-ansi-language: EN-US; mso-bidi-font-family: "Times New Roman"; mso-bidi-language: AR-SA; mso-fareast-font-family: Calibri; mso-fareast-language: EN-US; mso-fareast-theme-font: minor-latin;"><!--[if gte mso 9]><xml>
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<w:LidThemeOther>EN-US</w:LidThemeOther>
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<w:LidThemeComplexScript>X-NONE</w:LidThemeComplexScript>
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<w:BreakWrappedTables/>
<w:SnapToGridInCell/>
<w:WrapTextWithPunct/>
<w:UseAsianBreakRules/>
<w:DontGrowAutofit/>
<w:SplitPgBreakAndParaMark/>
<w:DontVertAlignCellWithSp/>
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<w:DontVertAlignInTxbx/>
<w:Word11KerningPairs/>
<w:CachedColBalance/>
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<m:mathFont m:val="Cambria Math"/>
<m:brkBin m:val="before"/>
<m:brkBinSub m:val="--"/>
<m:smallFrac m:val="off"/>
<m:dispDef/>
<m:lMargin m:val="0"/>
<m:rMargin m:val="0"/>
<m:defJc m:val="centerGroup"/>
<m:wrapIndent m:val="1440"/>
<m:intLim m:val="subSup"/>
<m:naryLim m:val="undOvr"/>
</m:mathPr></w:WordDocument>
</xml><![endif]--><!--[if gte mso 9]><xml>
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<div class="MsoNormal">
<h3>
<span style="font-size: large;"><b><span style="font-family: "Verdana","sans-serif";">Incorrect Punctuation for Grammar
Category</span></b></span></h3>
</div>
<div class="MsoNormal">
<span style="font-family: "Verdana","sans-serif"; font-size: 11.0pt;">In
the Grammar Settings dialog box under the Grammar category (see Figure 1), click
the Punctuation check box to detect errors on the following items:</span></div>
<div class="MsoNormal">
<br /></div>
<b style="mso-bidi-font-weight: normal;"><span style="font-family: "Verdana","sans-serif"; font-size: 11.0pt; mso-ansi-language: EN-US; mso-bidi-font-family: "Times New Roman"; mso-bidi-language: AR-SA; mso-fareast-font-family: Calibri; mso-fareast-language: EN-US; mso-fareast-theme-font: minor-latin;">Incorrect use of commas.</span></b><span style="font-family: "Verdana","sans-serif"; font-size: 11.0pt; mso-ansi-language: EN-US; mso-bidi-font-family: "Times New Roman"; mso-bidi-language: AR-SA; mso-fareast-font-family: Calibri; mso-fareast-language: EN-US; mso-fareast-theme-font: minor-latin;">
Missing commas are not detected; so if you’re relying on Word to tell you where
to place commas, this setting will not help you. Word will occasionally guide
you if a comma is not placed in its proper position with this setting, although
this setting is not reliable. Because there are so many reasons to use commas,
it’s easy to see why detecting comma errors by a computer is difficult.
Consequently, you need to know </span><span style="font-family: "Verdana","sans-serif"; font-size: 11.0pt; mso-ansi-language: EN-US; mso-bidi-font-family: "Times New Roman"; mso-bidi-language: AR-SA; mso-fareast-font-family: Calibri; mso-fareast-language: EN-US; mso-fareast-theme-font: minor-latin;">comma rules. Sorry!</span> <span style="font-size: x-small;"><span style="font-family: Verdana,sans-serif;"></span></span><b style="mso-bidi-font-weight: normal;"><span style="font-family: "Verdana","sans-serif"; font-size: 11.0pt; mso-ansi-language: EN-US; mso-bidi-font-family: "Times New Roman"; mso-bidi-language: AR-SA; mso-fareast-font-family: Calibri; mso-fareast-language: EN-US; mso-fareast-theme-font: minor-latin;"> </span></b><br />
<br />
<b style="mso-bidi-font-weight: normal;"><span style="font-family: "Verdana","sans-serif"; font-size: 11.0pt; mso-ansi-language: EN-US; mso-bidi-font-family: "Times New Roman"; mso-bidi-language: AR-SA; mso-fareast-font-family: Calibri; mso-fareast-language: EN-US; mso-fareast-theme-font: minor-latin;">Incorrect
use of colons.</span></b><span style="font-family: "Verdana","sans-serif"; font-size: 11.0pt; mso-ansi-language: EN-US; mso-bidi-font-family: "Times New Roman"; mso-bidi-language: AR-SA; mso-fareast-font-family: Calibri; mso-fareast-language: EN-US; mso-fareast-theme-font: minor-latin;"> Colons are used to introduce lists and long
quotations. A colon is not used to introduce a list if it follows a <i style="mso-bidi-font-style: normal;">to be</i> verb (<i style="mso-bidi-font-style: normal;">is, are, was, were, being, been, </i>etc.) or a preposition (<i style="mso-bidi-font-style: normal;">for, with, </i>etc.), even if the list is
vertical.</span><br />
<br />
<div class="MsoNormal">
<span style="font-family: "Verdana","sans-serif"; font-size: 11.0pt; mso-ansi-language: EN-US; mso-bidi-font-family: "Times New Roman"; mso-bidi-language: AR-SA; mso-fareast-font-family: Calibri; mso-fareast-language: EN-US; mso-fareast-theme-font: minor-latin;">For example,</span><i style="mso-bidi-font-style: normal;"><span style="font-family: "Verdana","sans-serif"; font-size: 11.0pt;"> </span></i><span style="mso-bidi-font-style: normal;"><span style="font-family: "Verdana","sans-serif"; font-size: 11.0pt;">this list follows a <i>to be</i> verb. </span></span><i style="mso-bidi-font-style: normal;"><span style="font-family: "Verdana","sans-serif"; font-size: 11.0pt;">An effective to-do
list must be: simple, short, and real-world tested.</span></i><span style="font-family: "Verdana","sans-serif"; font-size: 11.0pt; mso-ansi-language: EN-US; mso-bidi-font-family: "Times New Roman"; mso-bidi-language: AR-SA; mso-fareast-font-family: Calibri; mso-fareast-language: EN-US; mso-fareast-theme-font: minor-latin;"> Word will correctly
detect this error ; however, the following error is not detected but should
be.</span><i style="mso-bidi-font-style: normal;"><span style="font-family: "Verdana","sans-serif"; font-size: 11.0pt;"> </span></i><br />
<br />
<i style="mso-bidi-font-style: normal;"><span style="font-family: "Verdana","sans-serif"; font-size: 11.0pt;">An effective to-do
list must be:</span></i></div>
<ul>
<li><span style="font-family: Symbol; font-size: 11.0pt; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol;"><span style="mso-list: Ignore;"><span style="font: 7.0pt "Times New Roman";"></span></span></span><i style="mso-bidi-font-style: normal;"><span style="font-family: "Verdana","sans-serif"; font-size: 11.0pt;">Simple</span></i><span style="font-family: Symbol; font-size: 11.0pt; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol;"><span style="mso-list: Ignore;"><span style="font: 7.0pt "Times New Roman";"> </span></span></span></li>
<li><i style="mso-bidi-font-style: normal;"><span style="font-family: "Verdana","sans-serif"; font-size: 11.0pt;">Short</span></i><span style="font-family: Symbol; font-size: 11.0pt; mso-bidi-font-family: Symbol; mso-fareast-font-family: Symbol;"><span style="mso-list: Ignore;"><span style="font: 7.0pt "Times New Roman";"> </span></span></span></li>
<li><i style="mso-bidi-font-style: normal;"><span style="font-family: "Verdana","sans-serif"; font-size: 11.0pt;">Real-world tested</span></i> </li>
</ul>
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<br />
<div class="MsoNormal">
<i style="mso-bidi-font-style: normal;"><span style="font-family: "Verdana","sans-serif"; font-size: 11.0pt;">We need to consider
new positions for: Accounting, Sales, and Production. </span></i><span style="font-family: "Verdana","sans-serif"; font-size: 11.0pt;">Word will flag this
error correctly because the list follows a preposition, although once again, it
doesn’t detect it when the list changes to a vertical format.</span></div>
<div class="MsoNormal">
<br /></div>
<div class="MsoNormal">
<span style="font-family: "Verdana","sans-serif"; font-size: 11.0pt;">Sometimes
Word detects the incorrect use for long quotations; and sometimes it doesn’t. If
you forget to use the colon, Word may or may not flag the error.</span></div>
<div class="MsoNormal">
<br /></div>
<div class="MsoNormal">
<b style="mso-bidi-font-weight: normal;"><span style="font-family: "Verdana","sans-serif"; font-size: 11.0pt;">End-of-sentence
punctuation. </span></b><span style="font-family: "Verdana","sans-serif"; font-size: 11.0pt;">This
setting detects an error when a question ends with a period. Here are the
examples it flags correctly:</span></div>
<div class="MsoNormal">
<br /></div>
<div class="MsoNormal">
<i style="mso-bidi-font-style: normal;"><span style="font-family: "Verdana","sans-serif"; font-size: 11.0pt;">The speakers were
to focus on the presentation, weren’t they.</span></i></div>
<div class="MsoNormal">
<i style="mso-bidi-font-style: normal;"><span style="font-family: "Verdana","sans-serif"; font-size: 11.0pt;">Are you going to
the meeting. </span></i></div>
<div class="MsoNormal">
<span style="font-family: "Verdana","sans-serif"; font-size: 11.0pt;"><br /></span></div>
<div class="MsoNormal">
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<w:Zoom>0</w:Zoom>
<w:TrackMoves/>
<w:TrackFormatting/>
<w:PunctuationKerning/>
<w:ValidateAgainstSchemas/>
<w:SaveIfXMLInvalid>false</w:SaveIfXMLInvalid>
<w:IgnoreMixedContent>false</w:IgnoreMixedContent>
<w:AlwaysShowPlaceholderText>false</w:AlwaysShowPlaceholderText>
<w:DoNotPromoteQF/>
<w:LidThemeOther>EN-US</w:LidThemeOther>
<w:LidThemeAsian>X-NONE</w:LidThemeAsian>
<w:LidThemeComplexScript>X-NONE</w:LidThemeComplexScript>
<w:Compatibility>
<w:BreakWrappedTables/>
<w:SnapToGridInCell/>
<w:WrapTextWithPunct/>
<w:UseAsianBreakRules/>
<w:DontGrowAutofit/>
<w:SplitPgBreakAndParaMark/>
<w:DontVertAlignCellWithSp/>
<w:DontBreakConstrainedForcedTables/>
<w:DontVertAlignInTxbx/>
<w:Word11KerningPairs/>
<w:CachedColBalance/>
</w:Compatibility>
<m:mathPr>
<m:mathFont m:val="Cambria Math"/>
<m:brkBin m:val="before"/>
<m:brkBinSub m:val="--"/>
<m:smallFrac m:val="off"/>
<m:dispDef/>
<m:lMargin m:val="0"/>
<m:rMargin m:val="0"/>
<m:defJc m:val="centerGroup"/>
<m:wrapIndent m:val="1440"/>
<m:intLim m:val="subSup"/>
<m:naryLim m:val="undOvr"/>
</m:mathPr></w:WordDocument>
</xml><![endif]--><!--[if gte mso 9]><xml>
<w:LatentStyles DefLockedState="false" DefUnhideWhenUsed="true"
DefSemiHidden="true" DefQFormat="false" DefPriority="99"
LatentStyleCount="267">
<w:LsdException Locked="false" Priority="0" SemiHidden="false"
UnhideWhenUsed="false" QFormat="true" Name="Normal"/>
<w:LsdException Locked="false" Priority="9" SemiHidden="false"
UnhideWhenUsed="false" QFormat="true" Name="heading 1"/>
<w:LsdException Locked="false" Priority="9" QFormat="true" Name="heading 2"/>
<w:LsdException Locked="false" Priority="9" QFormat="true" Name="heading 3"/>
<w:LsdException Locked="false" Priority="9" QFormat="true" Name="heading 4"/>
<w:LsdException Locked="false" Priority="9" QFormat="true" Name="heading 5"/>
<w:LsdException Locked="false" Priority="9" QFormat="true" Name="heading 6"/>
<w:LsdException Locked="false" Priority="9" QFormat="true" Name="heading 7"/>
<w:LsdException Locked="false" Priority="9" QFormat="true" Name="heading 8"/>
<w:LsdException Locked="false" Priority="9" QFormat="true" Name="heading 9"/>
<w:LsdException Locked="false" Priority="39" Name="toc 1"/>
<w:LsdException Locked="false" Priority="39" Name="toc 2"/>
<w:LsdException Locked="false" Priority="39" Name="toc 3"/>
<w:LsdException Locked="false" Priority="39" Name="toc 4"/>
<w:LsdException Locked="false" Priority="39" Name="toc 5"/>
<w:LsdException Locked="false" Priority="39" Name="toc 6"/>
<w:LsdException Locked="false" Priority="39" Name="toc 7"/>
<w:LsdException Locked="false" Priority="39" Name="toc 8"/>
<w:LsdException Locked="false" Priority="39" Name="toc 9"/>
<w:LsdException Locked="false" Priority="35" QFormat="true" Name="caption"/>
<w:LsdException Locked="false" Priority="10" SemiHidden="false"
UnhideWhenUsed="false" QFormat="true" Name="Title"/>
<w:LsdException Locked="false" Priority="1" Name="Default Paragraph Font"/>
<w:LsdException Locked="false" Priority="11" SemiHidden="false"
UnhideWhenUsed="false" QFormat="true" Name="Subtitle"/>
<w:LsdException Locked="false" Priority="22" SemiHidden="false"
UnhideWhenUsed="false" QFormat="true" Name="Strong"/>
<w:LsdException Locked="false" Priority="20" SemiHidden="false"
UnhideWhenUsed="false" QFormat="true" Name="Emphasis"/>
<w:LsdException Locked="false" Priority="59" SemiHidden="false"
UnhideWhenUsed="false" Name="Table Grid"/>
<w:LsdException Locked="false" UnhideWhenUsed="false" Name="Placeholder Text"/>
<w:LsdException Locked="false" Priority="1" SemiHidden="false"
UnhideWhenUsed="false" QFormat="true" Name="No Spacing"/>
<w:LsdException Locked="false" Priority="60" SemiHidden="false"
UnhideWhenUsed="false" Name="Light Shading"/>
<w:LsdException Locked="false" Priority="61" SemiHidden="false"
UnhideWhenUsed="false" Name="Light List"/>
<w:LsdException Locked="false" Priority="62" SemiHidden="false"
UnhideWhenUsed="false" Name="Light Grid"/>
<w:LsdException Locked="false" Priority="63" SemiHidden="false"
UnhideWhenUsed="false" Name="Medium Shading 1"/>
<w:LsdException Locked="false" Priority="64" SemiHidden="false"
UnhideWhenUsed="false" Name="Medium Shading 2"/>
<w:LsdException Locked="false" Priority="65" SemiHidden="false"
UnhideWhenUsed="false" Name="Medium List 1"/>
<w:LsdException Locked="false" Priority="66" SemiHidden="false"
UnhideWhenUsed="false" Name="Medium List 2"/>
<w:LsdException Locked="false" Priority="67" SemiHidden="false"
UnhideWhenUsed="false" Name="Medium Grid 1"/>
<w:LsdException Locked="false" Priority="68" SemiHidden="false"
UnhideWhenUsed="false" Name="Medium Grid 2"/>
<w:LsdException Locked="false" Priority="69" SemiHidden="false"
UnhideWhenUsed="false" Name="Medium Grid 3"/>
<w:LsdException Locked="false" Priority="70" SemiHidden="false"
UnhideWhenUsed="false" Name="Dark List"/>
<w:LsdException Locked="false" Priority="71" SemiHidden="false"
UnhideWhenUsed="false" Name="Colorful Shading"/>
<w:LsdException Locked="false" Priority="72" SemiHidden="false"
UnhideWhenUsed="false" Name="Colorful List"/>
<w:LsdException Locked="false" Priority="73" SemiHidden="false"
UnhideWhenUsed="false" Name="Colorful Grid"/>
<w:LsdException Locked="false" Priority="60" SemiHidden="false"
UnhideWhenUsed="false" Name="Light Shading Accent 1"/>
<w:LsdException Locked="false" Priority="61" SemiHidden="false"
UnhideWhenUsed="false" Name="Light List Accent 1"/>
<w:LsdException Locked="false" Priority="62" SemiHidden="false"
UnhideWhenUsed="false" Name="Light Grid Accent 1"/>
<w:LsdException Locked="false" Priority="63" SemiHidden="false"
UnhideWhenUsed="false" Name="Medium Shading 1 Accent 1"/>
<w:LsdException Locked="false" Priority="64" SemiHidden="false"
UnhideWhenUsed="false" Name="Medium Shading 2 Accent 1"/>
<w:LsdException Locked="false" Priority="65" SemiHidden="false"
UnhideWhenUsed="false" Name="Medium List 1 Accent 1"/>
<w:LsdException Locked="false" UnhideWhenUsed="false" Name="Revision"/>
<w:LsdException Locked="false" Priority="34" SemiHidden="false"
UnhideWhenUsed="false" QFormat="true" Name="List Paragraph"/>
<w:LsdException Locked="false" Priority="29" SemiHidden="false"
UnhideWhenUsed="false" QFormat="true" Name="Quote"/>
<w:LsdException Locked="false" Priority="30" SemiHidden="false"
UnhideWhenUsed="false" QFormat="true" Name="Intense Quote"/>
<w:LsdException Locked="false" Priority="66" SemiHidden="false"
UnhideWhenUsed="false" Name="Medium List 2 Accent 1"/>
<w:LsdException Locked="false" Priority="67" SemiHidden="false"
UnhideWhenUsed="false" Name="Medium Grid 1 Accent 1"/>
<w:LsdException Locked="false" Priority="68" SemiHidden="false"
UnhideWhenUsed="false" Name="Medium Grid 2 Accent 1"/>
<w:LsdException Locked="false" Priority="69" SemiHidden="false"
UnhideWhenUsed="false" Name="Medium Grid 3 Accent 1"/>
<w:LsdException Locked="false" Priority="70" SemiHidden="false"
UnhideWhenUsed="false" Name="Dark List Accent 1"/>
<w:LsdException Locked="false" Priority="71" SemiHidden="false"
UnhideWhenUsed="false" Name="Colorful Shading Accent 1"/>
<w:LsdException Locked="false" Priority="72" SemiHidden="false"
UnhideWhenUsed="false" Name="Colorful List Accent 1"/>
<w:LsdException Locked="false" Priority="73" SemiHidden="false"
UnhideWhenUsed="false" Name="Colorful Grid Accent 1"/>
<w:LsdException Locked="false" Priority="60" SemiHidden="false"
UnhideWhenUsed="false" Name="Light Shading Accent 2"/>
<w:LsdException Locked="false" Priority="61" SemiHidden="false"
UnhideWhenUsed="false" Name="Light List Accent 2"/>
<w:LsdException Locked="false" Priority="62" SemiHidden="false"
UnhideWhenUsed="false" Name="Light Grid Accent 2"/>
<w:LsdException Locked="false" Priority="63" SemiHidden="false"
UnhideWhenUsed="false" Name="Medium Shading 1 Accent 2"/>
<w:LsdException Locked="false" Priority="64" SemiHidden="false"
UnhideWhenUsed="false" Name="Medium Shading 2 Accent 2"/>
<w:LsdException Locked="false" Priority="65" SemiHidden="false"
UnhideWhenUsed="false" Name="Medium List 1 Accent 2"/>
<w:LsdException Locked="false" Priority="66" SemiHidden="false"
UnhideWhenUsed="false" Name="Medium List 2 Accent 2"/>
<w:LsdException Locked="false" Priority="67" SemiHidden="false"
UnhideWhenUsed="false" Name="Medium Grid 1 Accent 2"/>
<w:LsdException Locked="false" Priority="68" SemiHidden="false"
UnhideWhenUsed="false" Name="Medium Grid 2 Accent 2"/>
<w:LsdException Locked="false" Priority="69" SemiHidden="false"
UnhideWhenUsed="false" Name="Medium Grid 3 Accent 2"/>
<w:LsdException Locked="false" Priority="70" SemiHidden="false"
UnhideWhenUsed="false" Name="Dark List Accent 2"/>
<w:LsdException Locked="false" Priority="71" SemiHidden="false"
UnhideWhenUsed="false" Name="Colorful Shading Accent 2"/>
<w:LsdException Locked="false" Priority="72" SemiHidden="false"
UnhideWhenUsed="false" Name="Colorful List Accent 2"/>
<w:LsdException Locked="false" Priority="73" SemiHidden="false"
UnhideWhenUsed="false" Name="Colorful Grid Accent 2"/>
<w:LsdException Locked="false" Priority="60" SemiHidden="false"
UnhideWhenUsed="false" Name="Light Shading Accent 3"/>
<w:LsdException Locked="false" Priority="61" SemiHidden="false"
UnhideWhenUsed="false" Name="Light List Accent 3"/>
<w:LsdException Locked="false" Priority="62" SemiHidden="false"
UnhideWhenUsed="false" Name="Light Grid Accent 3"/>
<w:LsdException Locked="false" Priority="63" SemiHidden="false"
UnhideWhenUsed="false" Name="Medium Shading 1 Accent 3"/>
<w:LsdException Locked="false" Priority="64" SemiHidden="false"
UnhideWhenUsed="false" Name="Medium Shading 2 Accent 3"/>
<w:LsdException Locked="false" Priority="65" SemiHidden="false"
UnhideWhenUsed="false" Name="Medium List 1 Accent 3"/>
<w:LsdException Locked="false" Priority="66" SemiHidden="false"
UnhideWhenUsed="false" Name="Medium List 2 Accent 3"/>
<w:LsdException Locked="false" Priority="67" SemiHidden="false"
UnhideWhenUsed="false" Name="Medium Grid 1 Accent 3"/>
<w:LsdException Locked="false" Priority="68" SemiHidden="false"
UnhideWhenUsed="false" Name="Medium Grid 2 Accent 3"/>
<w:LsdException Locked="false" Priority="69" SemiHidden="false"
UnhideWhenUsed="false" Name="Medium Grid 3 Accent 3"/>
<w:LsdException Locked="false" Priority="70" SemiHidden="false"
UnhideWhenUsed="false" Name="Dark List Accent 3"/>
<w:LsdException Locked="false" Priority="71" SemiHidden="false"
UnhideWhenUsed="false" Name="Colorful Shading Accent 3"/>
<w:LsdException Locked="false" Priority="72" SemiHidden="false"
UnhideWhenUsed="false" Name="Colorful List Accent 3"/>
<w:LsdException Locked="false" Priority="73" SemiHidden="false"
UnhideWhenUsed="false" Name="Colorful Grid Accent 3"/>
<w:LsdException Locked="false" Priority="60" SemiHidden="false"
UnhideWhenUsed="false" Name="Light Shading Accent 4"/>
<w:LsdException Locked="false" Priority="61" SemiHidden="false"
UnhideWhenUsed="false" Name="Light List Accent 4"/>
<w:LsdException Locked="false" Priority="62" SemiHidden="false"
UnhideWhenUsed="false" Name="Light Grid Accent 4"/>
<w:LsdException Locked="false" Priority="63" SemiHidden="false"
UnhideWhenUsed="false" Name="Medium Shading 1 Accent 4"/>
<w:LsdException Locked="false" Priority="64" SemiHidden="false"
UnhideWhenUsed="false" Name="Medium Shading 2 Accent 4"/>
<w:LsdException Locked="false" Priority="65" SemiHidden="false"
UnhideWhenUsed="false" Name="Medium List 1 Accent 4"/>
<w:LsdException Locked="false" Priority="66" SemiHidden="false"
UnhideWhenUsed="false" Name="Medium List 2 Accent 4"/>
<w:LsdException Locked="false" Priority="67" SemiHidden="false"
UnhideWhenUsed="false" Name="Medium Grid 1 Accent 4"/>
<w:LsdException Locked="false" Priority="68" SemiHidden="false"
UnhideWhenUsed="false" Name="Medium Grid 2 Accent 4"/>
<w:LsdException Locked="false" Priority="69" SemiHidden="false"
UnhideWhenUsed="false" Name="Medium Grid 3 Accent 4"/>
<w:LsdException Locked="false" Priority="70" SemiHidden="false"
UnhideWhenUsed="false" Name="Dark List Accent 4"/>
<w:LsdException Locked="false" Priority="71" SemiHidden="false"
UnhideWhenUsed="false" Name="Colorful Shading Accent 4"/>
<w:LsdException Locked="false" Priority="72" SemiHidden="false"
UnhideWhenUsed="false" Name="Colorful List Accent 4"/>
<w:LsdException Locked="false" Priority="73" SemiHidden="false"
UnhideWhenUsed="false" Name="Colorful Grid Accent 4"/>
<w:LsdException Locked="false" Priority="60" SemiHidden="false"
UnhideWhenUsed="false" Name="Light Shading Accent 5"/>
<w:LsdException Locked="false" Priority="61" SemiHidden="false"
UnhideWhenUsed="false" Name="Light List Accent 5"/>
<w:LsdException Locked="false" Priority="62" SemiHidden="false"
UnhideWhenUsed="false" Name="Light Grid Accent 5"/>
<w:LsdException Locked="false" Priority="63" SemiHidden="false"
UnhideWhenUsed="false" Name="Medium Shading 1 Accent 5"/>
<w:LsdException Locked="false" Priority="64" SemiHidden="false"
UnhideWhenUsed="false" Name="Medium Shading 2 Accent 5"/>
<w:LsdException Locked="false" Priority="65" SemiHidden="false"
UnhideWhenUsed="false" Name="Medium List 1 Accent 5"/>
<w:LsdException Locked="false" Priority="66" SemiHidden="false"
UnhideWhenUsed="false" Name="Medium List 2 Accent 5"/>
<w:LsdException Locked="false" Priority="67" SemiHidden="false"
UnhideWhenUsed="false" Name="Medium Grid 1 Accent 5"/>
<w:LsdException Locked="false" Priority="68" SemiHidden="false"
UnhideWhenUsed="false" Name="Medium Grid 2 Accent 5"/>
<w:LsdException Locked="false" Priority="69" SemiHidden="false"
UnhideWhenUsed="false" Name="Medium Grid 3 Accent 5"/>
<w:LsdException Locked="false" Priority="70" SemiHidden="false"
UnhideWhenUsed="false" Name="Dark List Accent 5"/>
<w:LsdException Locked="false" Priority="71" SemiHidden="false"
UnhideWhenUsed="false" Name="Colorful Shading Accent 5"/>
<w:LsdException Locked="false" Priority="72" SemiHidden="false"
UnhideWhenUsed="false" Name="Colorful List Accent 5"/>
<w:LsdException Locked="false" Priority="73" SemiHidden="false"
UnhideWhenUsed="false" Name="Colorful Grid Accent 5"/>
<w:LsdException Locked="false" Priority="60" SemiHidden="false"
UnhideWhenUsed="false" Name="Light Shading Accent 6"/>
<w:LsdException Locked="false" Priority="61" SemiHidden="false"
UnhideWhenUsed="false" Name="Light List Accent 6"/>
<w:LsdException Locked="false" Priority="62" SemiHidden="false"
UnhideWhenUsed="false" Name="Light Grid Accent 6"/>
<w:LsdException Locked="false" Priority="63" SemiHidden="false"
UnhideWhenUsed="false" Name="Medium Shading 1 Accent 6"/>
<w:LsdException Locked="false" Priority="64" SemiHidden="false"
UnhideWhenUsed="false" Name="Medium Shading 2 Accent 6"/>
<w:LsdException Locked="false" Priority="65" SemiHidden="false"
UnhideWhenUsed="false" Name="Medium List 1 Accent 6"/>
<w:LsdException Locked="false" Priority="66" SemiHidden="false"
UnhideWhenUsed="false" Name="Medium List 2 Accent 6"/>
<w:LsdException Locked="false" Priority="67" SemiHidden="false"
UnhideWhenUsed="false" Name="Medium Grid 1 Accent 6"/>
<w:LsdException Locked="false" Priority="68" SemiHidden="false"
UnhideWhenUsed="false" Name="Medium Grid 2 Accent 6"/>
<w:LsdException Locked="false" Priority="69" SemiHidden="false"
UnhideWhenUsed="false" Name="Medium Grid 3 Accent 6"/>
<w:LsdException Locked="false" Priority="70" SemiHidden="false"
UnhideWhenUsed="false" Name="Dark List Accent 6"/>
<w:LsdException Locked="false" Priority="71" SemiHidden="false"
UnhideWhenUsed="false" Name="Colorful Shading Accent 6"/>
<w:LsdException Locked="false" Priority="72" SemiHidden="false"
UnhideWhenUsed="false" Name="Colorful List Accent 6"/>
<w:LsdException Locked="false" Priority="73" SemiHidden="false"
UnhideWhenUsed="false" Name="Colorful Grid Accent 6"/>
<w:LsdException Locked="false" Priority="19" SemiHidden="false"
UnhideWhenUsed="false" QFormat="true" Name="Subtle Emphasis"/>
<w:LsdException Locked="false" Priority="21" SemiHidden="false"
UnhideWhenUsed="false" QFormat="true" Name="Intense Emphasis"/>
<w:LsdException Locked="false" Priority="31" SemiHidden="false"
UnhideWhenUsed="false" QFormat="true" Name="Subtle Reference"/>
<w:LsdException Locked="false" Priority="32" SemiHidden="false"
UnhideWhenUsed="false" QFormat="true" Name="Intense Reference"/>
<w:LsdException Locked="false" Priority="33" SemiHidden="false"
UnhideWhenUsed="false" QFormat="true" Name="Book Title"/>
<w:LsdException Locked="false" Priority="37" Name="Bibliography"/>
<w:LsdException Locked="false" Priority="39" QFormat="true" Name="TOC Heading"/>
</w:LatentStyles>
</xml><![endif]--><!--[if gte mso 10]>
<style>
/* Style Definitions */
table.MsoNormalTable
{mso-style-name:"Table Normal";
mso-tstyle-rowband-size:0;
mso-tstyle-colband-size:0;
mso-style-noshow:yes;
mso-style-priority:99;
mso-style-qformat:yes;
mso-style-parent:"";
mso-padding-alt:0in 5.4pt 0in 5.4pt;
mso-para-margin:0in;
mso-para-margin-bottom:.0001pt;
mso-pagination:widow-orphan;
font-size:12.0pt;
font-family:"Georgia","serif";}
</style>
<![endif]--><span style="font-family: "Verdana","sans-serif"; font-size: 11.0pt; mso-ansi-language: EN-US; mso-bidi-font-family: "Times New Roman"; mso-bidi-language: AR-SA; mso-fareast-font-family: Calibri; mso-fareast-language: EN-US; mso-fareast-theme-font: minor-latin;">Word suggests a question mark for the above questions.
However, Word incorrectly suggests a question mark to be used when the
statement is a polite command, which doesn’t use a question mark: <i style="mso-bidi-font-style: normal;">Will you please answer the following questions.</i></span><b style="mso-bidi-font-weight: normal;"><span style="font-family: "Verdana","sans-serif"; font-size: 11.0pt;"> </span></b><br />
<br />
<b style="mso-bidi-font-weight: normal;"><span style="font-family: "Verdana","sans-serif"; font-size: 11.0pt;">Multiple spaces
between words. </span></b><span style="font-family: "Verdana","sans-serif"; font-size: 11.0pt;">This
setting consistently flags more than one space between words in a sentence.</span><b style="mso-bidi-font-weight: normal;"><span style="font-family: "Verdana","sans-serif"; font-size: 11.0pt;"> </span></b></div>
<div class="MsoNormal">
<br />
<b style="mso-bidi-font-weight: normal;"><span style="font-family: "Verdana","sans-serif"; font-size: 11.0pt;">Semicolon used in
place of a comma or colon. </span></b><span style="font-family: "Verdana","sans-serif"; font-size: 11.0pt;">As with most settings in this category, Word doesn’t
always detect errors where semicolons are used when a comma or colon should be
used. It’s not reliable.</span><br />
<br /></div>
<div class="MsoNormal">
<h3>
<span style="font-size: large;"><b><span style="font-family: "Verdana","sans-serif";">Incorrect Punctuation for Style
Setting</span></b></span></h3>
</div>
<div class="MsoNormal">
<span style="font-family: "Verdana","sans-serif"; font-size: 11.0pt;">In
the Grammar Settings dialog box under the Style category (see Figure 2), this
setting detects errors for the following:</span></div>
<div class="MsoNormal">
<br /></div>
<table align="center" cellpadding="0" cellspacing="0" class="tr-caption-container" style="margin-left: auto; margin-right: auto; text-align: center;"><tbody>
<tr><td style="text-align: center;"><a href="http://3.bp.blogspot.com/-klQ3fRLFnNY/Ujstfb7GHgI/AAAAAAAAAFM/LHAt0B76G8s/s1600/Style+Settings+category.PNG" imageanchor="1" style="margin-left: auto; margin-right: auto;"><img border="0" height="230" src="http://3.bp.blogspot.com/-klQ3fRLFnNY/Ujstfb7GHgI/AAAAAAAAAFM/LHAt0B76G8s/s320/Style+Settings+category.PNG" width="320" /></a></td></tr>
<tr><td class="tr-caption" style="text-align: center;"><b><span style="font-family: Verdana,sans-serif;">Figure 2 </span></b></td></tr>
</tbody></table>
<b style="mso-bidi-font-weight: normal;"><span style="font-family: "Verdana","sans-serif"; font-size: 11.0pt;">Unneeded commas in
date phrases. </span></b><span style="font-family: "Verdana","sans-serif"; font-size: 11.0pt;">This
setting correctly flags commas placed between month and day (September, 24) and
month and year (September, 2013).</span><b style="mso-bidi-font-weight: normal;"><span style="font-family: "Verdana","sans-serif"; font-size: 11.0pt;"> </span></b><br />
<br />
<b style="mso-bidi-font-weight: normal;"><span style="font-family: "Verdana","sans-serif"; font-size: 11.0pt;">Informal successive
punctuation marks. </span></b><span style="font-family: "Verdana","sans-serif"; font-size: 11.0pt;">Errors
flagged include more than one exclamation point (versions 2010 and 2013, not
2007), question mark, comma, and apostrophe. Double periods and more than four
periods are flagged, but not three or four periods.</span><b style="mso-bidi-font-weight: normal;"><span style="font-family: "Verdana","sans-serif"; font-size: 11.0pt;"> </span></b><br />
<div class="MsoNormal">
<br />
<b style="mso-bidi-font-weight: normal;"><span style="font-family: "Verdana","sans-serif"; font-size: 11.0pt;">Missing commas
before quotations. </span></b><span style="font-family: "Verdana","sans-serif"; font-size: 11.0pt;">This
setting doesn’t reliably detect all errors. For example, <i style="mso-bidi-font-style: normal;">She said “I like being in control.”</i> is not flagged, although <i style="mso-bidi-font-style: normal;">She said “I am happy to do this
presentation.” </i>is flagged. Both examples should have a comma after the word
<i style="mso-bidi-font-style: normal;">said</i>. </span></div>
<div class="MsoNormal">
<span style="font-family: "Verdana","sans-serif"; font-size: 11.0pt;"><br /></span></div>
<div class="MsoNormal">
<!--[if gte mso 9]><xml>
<o:OfficeDocumentSettings>
<o:RelyOnVML/>
<o:AllowPNG/>
</o:OfficeDocumentSettings>
</xml><![endif]--></div>
<div class="MsoNormal">
<!--[if gte mso 9]><xml>
<w:WordDocument>
<w:View>Normal</w:View>
<w:Zoom>0</w:Zoom>
<w:TrackMoves/>
<w:TrackFormatting/>
<w:PunctuationKerning/>
<w:ValidateAgainstSchemas/>
<w:SaveIfXMLInvalid>false</w:SaveIfXMLInvalid>
<w:IgnoreMixedContent>false</w:IgnoreMixedContent>
<w:AlwaysShowPlaceholderText>false</w:AlwaysShowPlaceholderText>
<w:DoNotPromoteQF/>
<w:LidThemeOther>EN-US</w:LidThemeOther>
<w:LidThemeAsian>X-NONE</w:LidThemeAsian>
<w:LidThemeComplexScript>X-NONE</w:LidThemeComplexScript>
<w:Compatibility>
<w:BreakWrappedTables/>
<w:SnapToGridInCell/>
<w:WrapTextWithPunct/>
<w:UseAsianBreakRules/>
<w:DontGrowAutofit/>
<w:SplitPgBreakAndParaMark/>
<w:DontVertAlignCellWithSp/>
<w:DontBreakConstrainedForcedTables/>
<w:DontVertAlignInTxbx/>
<w:Word11KerningPairs/>
<w:CachedColBalance/>
</w:Compatibility>
<m:mathPr>
<m:mathFont m:val="Cambria Math"/>
<m:brkBin m:val="before"/>
<m:brkBinSub m:val="--"/>
<m:smallFrac m:val="off"/>
<m:dispDef/>
<m:lMargin m:val="0"/>
<m:rMargin m:val="0"/>
<m:defJc m:val="centerGroup"/>
<m:wrapIndent m:val="1440"/>
<m:intLim m:val="subSup"/>
<m:naryLim m:val="undOvr"/>
</m:mathPr></w:WordDocument>
</xml><![endif]--><!--[if gte mso 9]><xml>
<w:LatentStyles DefLockedState="false" DefUnhideWhenUsed="true"
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</div>
<div class="MsoNormal">
<span style="font-family: "Verdana","sans-serif"; font-size: 11.0pt;">Word’s
FAQs state the following about grammar proofing in Word: “…you may experience
some amount of ‘false’ or ‘suspect’ flagging and subsequent wrong suggestions;
however, the grammar proofing tool in Word 2002 and later versions is vastly
improved over earlier versions of Microsoft Word.” That’s true, and that’s why it’s
helpful to know the grammar rules.</span></div>
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<br /></div>
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<![endif]--><span style="font-family: "Verdana","sans-serif"; font-size: 11.0pt; mso-ansi-language: EN-US; mso-bidi-font-family: "Times New Roman"; mso-bidi-language: AR-SA; mso-fareast-font-family: Calibri; mso-fareast-language: EN-US; mso-fareast-theme-font: minor-latin;">Even if these punctuation settings don’t work very well,
some of the other grammar settings do help you proofread and edit your
documents. Stay tuned for more exciting instructions to come. In the meantime,
celebrate <a href="http://www.nationalpunctuationday.com/" target="_blank">National Punctuation Day</a> (Tuesday, September 24) by learning punctuation rules (that way, you
won’t have to suffer through these grammar checker settings). </span></div>
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<span style="font-family: "Verdana","sans-serif"; font-size: 11.0pt; mso-ansi-language: EN-US; mso-bidi-font-family: "Times New Roman"; mso-bidi-language: AR-SA; mso-fareast-font-family: Calibri; mso-fareast-language: EN-US; mso-fareast-theme-font: minor-latin;"><br /></span></div>
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<span style="font-family: "Verdana","sans-serif"; font-size: 11.0pt; mso-ansi-language: EN-US; mso-bidi-font-family: "Times New Roman"; mso-bidi-language: AR-SA; mso-fareast-font-family: Calibri; mso-fareast-language: EN-US; mso-fareast-theme-font: minor-latin;">Judy Beaver, <a href="http://theofficepro.net/" target="_blank">The Office Pro</a></span></div>
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<span style="font-family: "Verdana","sans-serif"; font-size: 11.0pt; mso-ansi-language: EN-US; mso-bidi-font-family: "Times New Roman"; mso-bidi-language: AR-SA; mso-fareast-font-family: Calibri; mso-fareast-language: EN-US; mso-fareast-theme-font: minor-latin;">Founder of <a href="http://nationalproofreadingday.com/" target="_blank">National Proofreading Day</a></span></div>
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Judy Beaver--The Office Prohttp://www.blogger.com/profile/04508974185190826395noreply@blogger.com15tag:blogger.com,1999:blog-8277512034735454193.post-60081787595191368582013-09-12T09:56:00.000-07:002013-09-12T09:56:41.666-07:00Red Pens: Proofreading Gone Bad?<!--[if gte mso 9]><xml>
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<![endif]--><span style="font-family: "Verdana","sans-serif";">Who said you
can’t use red pens? Have you heard <a href="http://www.nbcnews.com/id/7374218/ns/us_news-education/t/parents-teachers-no-more-red-pencils/" target="_blank">parents want to ban red ink for grading</a>? What
do you think? Were you stressed out by the comments in red ink from your school
days? Urban Dictionary has defined two types of red pen conditions:</span>
<br />
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<br /></div>
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<a href="http://www.urbandictionary.com/define.php?term=Red%20Pen%20Syndrome" target="_blank"><b style="mso-bidi-font-weight: normal;"><span style="font-family: "Verdana","sans-serif";">Red Pen Syndrome</span></b></a><span style="font-family: "Verdana","sans-serif";">: “</span><span style="font-family: "Verdana","sans-serif"; mso-fareast-font-family: "Times New Roman";">The sufferers
of this syndrome have an irrepressible urge to correct any and all grammar
mistakes that come within their sight. At times this can be helpful, but at
other times, it can be downright inappropriate and mean.”</span></div>
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<br /></div>
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<b style="mso-bidi-font-weight: normal;"><span style="font-family: "Verdana","sans-serif"; mso-fareast-font-family: "Times New Roman";"><a href="http://www.urbandictionary.com/define.php?term=Red%20Pen%20Police&defid=6820084" target="_blank">RedPen Police</a>: “</span></b><span style="font-family: "Verdana","sans-serif"; mso-fareast-font-family: "Times New Roman";">People who preoccupy themselves with
correcting the spelling and grammar of others - normally out of some
self-esteem issue or desire to prove some value from their otherwise useless
thirty-grand education. (November 9, 2012 Urban Word of the Day)”</span></div>
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<br /></div>
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<span style="font-family: "Verdana","sans-serif"; mso-fareast-font-family: "Times New Roman";">Are you offended by or proud of these definitions? Do you
have “an irrepressible urge to correct any and all grammar mistakes” that come
within <i style="mso-bidi-font-style: normal;">your</i> sight? For those of us
who do, are we doing it for the right reasons?</span></div>
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<br /></div>
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<span style="font-family: "Verdana","sans-serif"; mso-fareast-font-family: "Times New Roman";">John Berman, host of CNN’s “Early Start,” told a story on
air about a buddy of his who received a rejection letter from Princeton; his
friend returned the letter with corrections. Perhaps a case of sweet revenge? I
hope he used a red pen!</span></div>
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<br /></div>
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<span style="font-family: "Verdana","sans-serif"; mso-fareast-font-family: "Times New Roman";">Someone I met told me an incident about her friend who
returned her three-year-old daughter’s pre-school application with corrections
in red ink. As she gave the application to the clerk, she said, “Sorry.” Do you
think she did anything wrong?</span></div>
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<br /></div>
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<span style="font-family: "Verdana","sans-serif"; mso-fareast-font-family: "Times New Roman";">Be careful, though; there may be a consequence to your
critical eye. Have you heard of Muphry’s Law? Did you think I meant Murphy’s
Law? Certainly, that’s what I thought when I saw <i style="mso-bidi-font-style: normal;">Muphry’s Law</i> in an e-mail subject line.</span></div>
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<br /></div>
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<span style="font-family: "Verdana","sans-serif"; mso-fareast-font-family: "Times New Roman";">“<a href="http://grammar.about.com/od/il/g/MuphrysLaw.htm" target="_blank"><b style="mso-bidi-font-weight: normal;">Muphry's Law</b></a> is
the editorial application of the better-known Murphy's Law. Muphry's Law
dictates that if you write anything criticizing another person's editing or
proofreading, you will inevitably make a mistake of your own. Note that by
definition, pointing out an example of Muphry's Law makes you in turn subject
to it.”</span></div>
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<br /></div>
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<span style="font-family: "Verdana","sans-serif"; mso-fareast-font-family: "Times New Roman";">Hmmm. I think I'll keep using my red pen because I
can’t stop my passion for helping people to communicate better. Would you like
to confess a Red Pen Syndrome moment? </span></div>
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<br /></div>
<div class="MsoNormal">
<span style="font-family: "Verdana","sans-serif"; mso-fareast-font-family: "Times New Roman";">Judy Beaver, <a href="http://theofficepro.net/" target="_blank">The Office Pro</a></span></div>
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<span style="font-family: "Verdana","sans-serif"; mso-fareast-font-family: "Times New Roman";">Founder of <a href="http://nationalproofreadingday.com/" target="_blank">National Proofreading Day </a></span></div>
Judy Beaver--The Office Prohttp://www.blogger.com/profile/04508974185190826395noreply@blogger.com4tag:blogger.com,1999:blog-8277512034735454193.post-47044210685224921202013-09-05T10:26:00.003-07:002013-09-06T11:53:18.516-07:00These Are a Few of My Favorite Proofreading Things<!--[if gte mso 9]><xml>
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<![endif]--><span style="font-size: small;"><span style="font-family: "Verdana","sans-serif";">As a child,
how did you get ready for the new school year? Buying new pens, pencils,
notebooks, and erasers? I still love buying supplies! What about you? Do you
still get that urge to buy new office products in the fall?</span></span><span style="font-size: small;"><span style="font-family: "Verdana","sans-serif";"> </span></span><br />
<br />
<div class="separator" style="clear: both; text-align: center;">
<a href="http://2.bp.blogspot.com/-mGhbkBi9pOk/Uii8qkkzQZI/AAAAAAAAAE0/Fc_VtSWdSeg/s1600/typewriter+eraser.jpg" imageanchor="1" style="clear: right; float: right; margin-bottom: 1em; margin-left: 1em;"><img border="0" height="183" src="http://2.bp.blogspot.com/-mGhbkBi9pOk/Uii8qkkzQZI/AAAAAAAAAE0/Fc_VtSWdSeg/s200/typewriter+eraser.jpg" width="200" /></a></div>
<span style="font-size: small;"><span style="font-family: "Verdana","sans-serif";">This month
we’ll be talking about proofreading resources and supplies. The world has
changed. Do you remember the round eraser wheel with the brush? My
grandmother told me about them! Ha!</span></span><br />
<br />
<span style="font-size: small;"><span style="font-family: "Verdana","sans-serif";">As a young
girl, I wanted to be a teacher, so I could grade papers with a red pen. My
dream has come true! Ask my students. Nowadays, parents want to ban red pens. I
think red pens are a helpful proofreading tool because it’s easy to see the
corrections, not that I don’t love purple pens, too.</span></span><br />
<br />
<span style="font-size: small;"><span style="font-family: "Verdana","sans-serif";">Jeff Deck
and Benjamin D. Herson, the authors of <a href="http://greattypohunt.com/" target="_blank"><i>The Great Typo Hunt: Two Friends Changing the World, One Correction at a Time</i></a>,<i> </i>have a mission to correct errors on
signs across the country. The correction kit for their journey included “<a href="http://www.npr.org/templates/story/story.php?storyId=129086941" target="_blank">a variety of Sharpies, of which ‘the black Sharpie was the most important.’ Deck also carried Wite-Out, dry erase markers, chalk, crayons and pens</a>.”</span></span><br />
<br />
<span style="font-size: small;"><span style="font-family: "Verdana","sans-serif";">We have so
many tools to make proofreading easier, so take advantage—red pens, erasers,
correction tape, correction fluid, dictionaries, <a href="http://www.merriam-webster.com/mw/table/proofrea.htm" target="_blank">proofreading symbols</a>, grammar
books, professional proofreaders, spell checkers, and grammar checkers. I’ll
take one of everything please!</span></span><br />
<br />
<span style="font-size: small;"><span style="font-family: "Verdana","sans-serif";">Have
I missed any resources? What’s your favorite proofreading tool? Can you pick only
one?</span></span><br />
<br />
<span style="font-size: small;"><span style="font-family: "Verdana","sans-serif";">Judy Beaver, <a href="http://theofficepro.net/" target="_blank">The Office Pro</a></span></span><br />
<span style="font-size: small;"><span style="font-family: "Verdana","sans-serif";">Founder of <a href="http://nationalproofreadingday.com/" target="_blank">National Proofreading Day </a></span></span>Judy Beaver--The Office Prohttp://www.blogger.com/profile/04508974185190826395noreply@blogger.com15tag:blogger.com,1999:blog-8277512034735454193.post-19459277030938993802013-08-29T12:59:00.002-07:002013-08-29T13:00:04.055-07:00Proofreading Payback<!--[if gte mso 9]><xml>
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<![endif]--><span style="font-family: Georgia,"Times New Roman",serif;">From al.com’s blog, All Alabama, fans and newscasters criticized
cheerleaders at Hoover High School for a banner with a misspelling. Please read
Jon Anderson’s account of the story, “<a href="http://blog.al.com/spotnews/2013/08/revenge_of_the_bucs_hoover_stu.html" target="_blank">Revenge of the Bucs: Hoover students relish media misspelling – ‘Spellcheck this.’</a>” Be sure to read the Editor’s
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<span style="font-family: Georgia,"Times New Roman",serif;">What do you think? Is it proofreading payback (also known as Muphry's Law)? </span></div>
Judy Beaver--The Office Prohttp://www.blogger.com/profile/04508974185190826395noreply@blogger.com1tag:blogger.com,1999:blog-8277512034735454193.post-23396263912871730462013-08-22T07:00:00.000-07:002013-08-22T07:00:00.795-07:00What to Do About Errors?<!--[if gte mso 9]><xml>
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<![endif]--><span style="font-size: small;"><span style="font-family: Georgia,"Times New Roman",serif;">In keeping with our monthly theme about how
grammatical errors and spelling errors trip you up when you’re reading, let’s
talk about what to do when you find errors in someone else’s documents and how
to respond to someone’s edit of your documents.</span></span><br />
<br />
<span style="font-size: small;"><span style="font-family: Georgia,"Times New Roman",serif;">What type of errors distract you?</span></span><br />
<br />
<span style="font-size: small;"><span style="font-family: Georgia,"Times New Roman",serif;">Errors that drive some of my friends crazy are mixing
up <a href="http://www.grammar-monster.com/easily_confused/advice_advise.htm" target="_blank"><i style="mso-bidi-font-style: normal;">advise </i>and <i style="mso-bidi-font-style: normal;">advice</i></a> and using <a href="http://www.ericpinder.com/html/lose.html" target="_blank"><i>loose</i> when the writer means <i>lose</i></a>. Two weeks ago
I was standing in the security line at the Pittsburgh airport; continual
messages displayed on a screen to entertain us while we waited. One message amused me; it read “loosing
weight” with Jillian Michaels. I was tempted to take a photo, although I didn’t
think the TSA would have allowed it!</span></span><br />
<br />
<span style="font-size: small;"><span style="font-family: Georgia,"Times New Roman",serif;">How we deal with the mistakes is important, too. In
the article, “Grammar Girl Writes Again” in <a href="http://failuremag.com/feature/article/grammar_girl_writes_again/" target="_blank"><i style="mso-bidi-font-style: normal;">Failure Magazine</i></a>, Mignon Fogarty was asked, “It must be stressful to perform for an
audience of grammar enthusiasts. Do you find readers/listeners looking to catch
you in a mistake?”</span></span><br />
<br />
<span style="font-size: small;"><span style="font-family: Georgia,"Times New Roman",serif;">Her response was “I’m not perfect and everybody thinks
it’s fun to catch Grammar Girl in an error, so I get regular criticism—some of
which is delivered with a sense of humor and some of which isn’t. If there’s a
typo on my Facebook page, for example, I hear about it immediately." </span></span><br />
<br />
<span style="font-size: small;"><span style="font-family: Georgia,"Times New Roman",serif;">How do you feel when someone points out your errors?</span></span><br />
<div class="MsoNormal">
<br />
<span style="font-size: small;"><span style="font-family: Georgia,"Times New Roman",serif;">Can you empathize with Dennis Baron A.K.A. @DrGrammar? He
wrote in his <a href="http://illinois.edu/blog/view/25/89120?displayType=month&displayMonth=201303" target="_blank">blog post</a> for <a href="http://www.quickanddirtytips.com/national-grammar-day" target="_blank">National Grammar Day</a> (March 4), “…what’s true on
National Grammar Day is true all year round. Everybody <i style="mso-bidi-font-style: normal;">does</i> want to be correct, but nobody wants to be corrected."</span></span><br />
<br />
<span style="font-size: small;"><span style="font-family: Georgia,"Times New Roman",serif;">Do you want someone to tell you about an error in your
document? </span></span><br />
<br />
<span style="font-size: small;"><span style="font-family: Georgia,"Times New Roman",serif;">As embarrassing as it is, I want to know. A reader told me about
an error (<i style="mso-bidi-font-style: normal;">poll</i> vs. <i style="mso-bidi-font-style: normal;">pole</i>) in my e-newsletter. I thanked the
person because I was grateful. I also added a lighthearted comment, “And I want
to be the Proofreading Girl? I may have to rethink that." It's a lot of pressure!</span></span><br />
<br />
<span style="font-size: small;"><span style="font-family: Georgia,"Times New Roman",serif;">I suggest letting the person know you’re glad he/she pointed out
the error to you and thanking the person for his/her correction. If you can add humor, do so. </span></span><br />
<br />
<span style="font-size: small;"><span style="font-family: Georgia,"Times New Roman",serif;">Then, do you confess your mistake? I did apologize in
the next month’s e-newsletter and gave my reader the credit; it seems only
fair.</span></span><br />
<br />
<span style="font-size: small;"><span style="font-family: Georgia,"Times New Roman",serif;">What about when you find an error? Do you feel responsible or even
compelled to tell the person? Is it similar to telling someone they have spinach in his/her teeth?</span></span><br />
<br />
<span style="font-size: small;"><span style="font-family: Georgia,"Times New Roman",serif;">Occasionally, I have told people about misspellings on
handouts and in LinkedIn profiles, and I add that I hope they don’t mind my telling them.
I generally don’t tell people about grammatical errors unless they ask for my
advice because sometimes it’s a matter of writing style.</span></span><br />
<br />
<span style="font-size: small;"><span style="font-family: Georgia,"Times New Roman",serif;">How do <i>you</i> tell someone when he or she has an error? Please share
your stories.</span></span><br />
<br />
<span style="font-size: small;"><span style="font-family: Georgia,"Times New Roman",serif;">What do <i>you</i> think is an appropriate response to someone’s unsolicited
edit of your documents? Does it depend on the type of error?</span></span><br />
<br />
<span style="font-size: small;"><span style="font-family: Georgia,"Times New Roman",serif;">Judy Beaver, <a href="http://www.theofficepro.net/" target="_blank">The Office Pro</a></span></span></div>
<div class="MsoNormal">
<span style="font-size: small;"><span style="font-family: Georgia,"Times New Roman",serif;">Founder of <a href="http://www.nationalproofreadingday.com/" target="_blank">National Proofreading Day</a></span></span><br />
<span style="font-family: Georgia,"Times New Roman",serif;"><span style="font-size: small;">Mark your calendars for March 8!</span> </span></div>
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<span style="font-family: Georgia,"Times New Roman",serif;"></span></div>
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<span style="font-family: Georgia,"Times New Roman",serif;"></span></div>
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Judy Beaver--The Office Prohttp://www.blogger.com/profile/04508974185190826395noreply@blogger.com7tag:blogger.com,1999:blog-8277512034735454193.post-18542735347909807082013-08-15T11:00:00.000-07:002013-08-15T11:00:00.479-07:00Proofread to Avoid Subject Line Errors<!--[if gte mso 9]><xml>
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<![endif]--><span style="font-family: Georgia,"Times New Roman",serif;"><span style="font-size: small;">Can you identify with this quotation by Grammar Girl in an
interview she had in <a href="http://failuremag.com/feature/article/grammar_girl_writes_again/" target="_blank"><i>Failure Magazine</i></a>?
“A great story, message, or work history can easily be overlooked if the reader
is distracted by errors.”</span></span><span style="font-family: Georgia,"Times New Roman",serif;"><span style="font-size: small;">
</span></span><br />
<div class="MsoNormal">
<br /></div>
<span style="font-family: Georgia,"Times New Roman",serif;"><span style="font-size: small;">
</span></span><div class="MsoNormal">
<span style="font-family: Georgia,"Times New Roman",serif;"><span style="font-size: small;">I agree with <a href="http://www.quickanddirtytips.com/grammar-girl" target="_blank">Grammar Girl</a> (A.K.A. Mignon Fogarty); many
people get distracted by errors.</span></span></div>
<span style="font-family: Georgia,"Times New Roman",serif;"><span style="font-size: small;">
</span></span><div class="MsoNormal">
<br /></div>
<span style="font-family: Georgia,"Times New Roman",serif;"><span style="font-size: small;">
</span></span><div class="MsoNormal">
<span style="font-family: Georgia,"Times New Roman",serif;"><span style="font-size: small;">@LBelle1 tweeted: “When reading some e-mails, I become so
distracted by my proofreading that I miss the message altogether.” How
true—often the distraction causes you to miss the message! And kudos to
@LBelle1 for using the correct <i>altogether</i>.
Click here to see the difference between <i><a href="http://www.grammar-monster.com/easily_confused/altogether_all_together.htm" target="_blank">altogether </a></i><a href="http://www.grammar-monster.com/easily_confused/altogether_all_together.htm" target="_blank">and</a><i><a href="http://www.grammar-monster.com/easily_confused/altogether_all_together.htm" target="_blank"> all together</a></i>.</span></span></div>
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</span></span><div class="MsoNormal">
<span style="font-family: Georgia,"Times New Roman",serif;"><span style="font-size: small;">Errors will destroy your marketing efforts if the reader
doesn’t open your e-mail because the subject line has a typo. Carelessness is
costly.</span></span></div>
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</span></span><div class="MsoNormal">
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<span style="font-family: Georgia,"Times New Roman",serif;"><span style="font-size: small;">Be sure to read subject lines because errors are easily
overlooked, especially if the incorrect word is a word. Spell check may not
flag it as an error.</span></span></div>
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<span style="font-family: Georgia,"Times New Roman",serif;"><span style="font-size: small;">Some e-mails I’ve received with subject line typos include
the following:</span></span></div>
<span style="font-family: Georgia,"Times New Roman",serif;"><span style="font-size: small;">
</span></span><span style="font-family: Georgia,"Times New Roman",serif;"><span style="font-size: small;">
</span></span><br />
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<li><span style="font-family: Georgia,"Times New Roman",serif;"><span style="font-size: small;"><span><span style="-moz-font-feature-settings: normal; -moz-font-language-override: normal; font-size-adjust: none; font-stretch: normal; font-style: normal; font-variant: normal; font-weight: normal; line-height: normal;"></span></span>Grief Assitance and Support</span></span></li>
<li><span style="font-family: Georgia,"Times New Roman",serif;"><span style="font-size: small;"><span><span style="-moz-font-feature-settings: normal; -moz-font-language-override: normal; font-size-adjust: none; font-stretch: normal; font-style: normal; font-variant: normal; font-weight: normal; line-height: normal;"></span></span>A Role Model or All of Us!</span></span></li>
</ul>
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</span></span><br />
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<span style="font-family: Georgia,"Times New Roman",serif;"></span></div>
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</span></span><div class="MsoNormal">
<span style="font-family: Georgia,"Times New Roman",serif;"><span style="font-size: small;">What about you? Will you open an e-mail if the subject line
has a typo?</span></span></div>
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<br /></div>
<div class="MsoNormal">
<span style="font-family: Georgia,"Times New Roman",serif;"><span style="font-size: small;">Judy Beaver</span></span></div>
<div class="MsoNormal">
<span style="font-family: Georgia,"Times New Roman",serif;"><span style="font-size: small;">Founder of <a href="http://www.nationalproofreadingday.com/" target="_blank">National Proofreading Day</a> </span></span></div>
Judy Beaver--The Office Prohttp://www.blogger.com/profile/04508974185190826395noreply@blogger.com1tag:blogger.com,1999:blog-8277512034735454193.post-32464655631181383852013-08-14T22:15:00.000-07:002013-08-14T22:15:50.670-07:00Why Is Proofreading So Difficult?<!--[if gte mso 9]><xml>
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<![endif]--><span style="font-family: Georgia,"Times New Roman",serif;"><span style="font-size: 10pt;">Is
proofreading difficult because we just don’t see errors, especially our own?</span></span><span style="font-family: Georgia,"Times New Roman",serif;"><span style="font-size: 10pt;"> </span></span><br />
<br />
<span style="font-family: Georgia,"Times New Roman",serif;"><span style="font-size: 10pt;">My
husband and I were watching “Brain Games” on National Geographic Channel. (Yes,
we need to get a life!) On the episode, “<a href="http://braingames.nationalgeographic.com/episode/8/" target="_blank">Seeing Is Believing</a>,” the host, Jason
Silva, had people read a sentence. No one saw the error, although I’m proud to
say I did! Then, Jason had them read the sentence aloud, and still no one found
the double <i style="mso-bidi-font-style: normal;">the</i>.</span></span><br />
<br />
<span style="font-family: Georgia,"Times New Roman",serif;"><span style="font-size: 10pt;">Making
a case that finding mistakes is a difficult task, <a href="http://www.effectcommunication.com/" target="_blank">Debra Hart May</a>, the author of
<a href="http://www.amazon.com/Proofreading-Plain-Simple-Series/dp/1564142914" target="_blank"><i style="mso-bidi-font-style: normal;">Proofreading Plain and Simple</i></a>,
states: “Gestalt psychologists were the first to discover that our minds tend
to see things not as they are, but as our minds think they should be.” Are we
doomed not to catch errors?</span></span><br />
<br />
<span style="font-family: Georgia,"Times New Roman",serif;"><span style="font-size: 10pt;">To
further support the difficulty to find errors, May quotes <a href="http://www.carolynbloomer.com/" target="_blank">Carolyn Bloomer</a> from
her book, <i style="mso-bidi-font-style: normal;">Principles of Visual Perception</i>:</span></span><br />
<br />
<span style="font-family: Georgia,"Times New Roman",serif;"><span style="font-size: 10pt;">“This
strong tendency of the mind to ‘correct’ stimuli…explains why proofreading is a
difficult task: Your mental ‘correcting’ tends to tune out the very errors you
are looking for.”</span></span><br />
<br />
<span style="font-family: Georgia,"Times New Roman",serif;"><span style="font-size: 10pt;">Okay,
proofreading isn’t easy. Even the professionals miss mistakes! However, you
need to do it! Your professional image depends on it.</span></span><br />
<br />
<span style="font-family: Georgia,"Times New Roman",serif;"><span style="font-size: 10pt;">My
favorite proofreading advice is to read the copy aloud. Reading aloud forces
you to slow down to read each word. Using your finger as a guide can help, too.</span></span><br />
<br />
<span style="font-family: Georgia,"Times New Roman",serif;"><span style="font-size: 10pt;">Are
you thinking, if the people on “Brain Games” didn’t see the second <i style="mso-bidi-font-style: normal;">the</i> when they read the sentence aloud, how
will I? Technology can help; Microsoft Word flags repeated words.</span></span><br />
<br />
<div class="separator" style="clear: both; text-align: center;">
<a href="http://1.bp.blogspot.com/-Qe9cOUzq-_Q/UgxjjSg56CI/AAAAAAAAAEg/Tn35Zjqr74s/s1600/checklist+iStock_000011821868XSmall.jpg" imageanchor="1" style="clear: left; float: left; margin-bottom: 1em; margin-right: 1em;"><img border="0" height="199" src="http://1.bp.blogspot.com/-Qe9cOUzq-_Q/UgxjjSg56CI/AAAAAAAAAEg/Tn35Zjqr74s/s200/checklist+iStock_000011821868XSmall.jpg" width="200" /></a></div>
<span style="font-family: Georgia,"Times New Roman",serif;"><span style="font-size: 10pt;">Here’s
another tip. Create a proofreading checklist. Checklists help people avoid
errors, according to Atul Gawande the author of <a href="http://www.amazon.com/The-Checklist-Manifesto-Things-Right/dp/0312430000/ref=sr_1_1?ie=UTF8&qid=1376279414&sr=8-1&keywords=checklist+manifesto" target="_blank"><i style="mso-bidi-font-style: normal;">The Checklist Manifesto: How to Get Things Right</i></a>. Pilots, doctors,
and many other professionals use them to prevent errors. Why not use a
checklist during the proofreading process to remind you to look for common
errors, too?</span></span><br />
<br />
<span style="font-family: Georgia,"Times New Roman",serif;"><span style="font-size: 10pt;">Are
you aware of some of the errors you make? For example, do you often type <i style="mso-bidi-font-style: normal;">by</i> for <i style="mso-bidi-font-style: normal;">my</i>? <i style="mso-bidi-font-style: normal;">Form</i> for <i style="mso-bidi-font-style: normal;">from</i>? <i style="mso-bidi-font-style: normal;">You </i>for <i style="mso-bidi-font-style: normal;">your</i>? Add those
commonly mistyped words to your proofreading checklist.</span></span><br />
<br />
<span style="font-family: Georgia,"Times New Roman",serif;"><span style="font-size: 10pt;">An
easy way to find these errors is to use <a href="http://judybeaver.blogspot.com/2012/02/proofreading-tip-ctrlf-helps-you-find.html" target="_blank">CTRL+F</a> to search for the common errors
you make. The wrong word is a word, just not the right word. These errors are
not easy to find, so use technology to help you find them.</span></span><br />
<br />
<span style="font-family: Georgia,"Times New Roman",serif;"><span style="font-size: 10pt;">Three
more items to include in your proofreading checklist are</span></span><br />
<span style="font-family: Georgia,"Times New Roman",serif;">
</span><br />
<ul>
<li><span style="font-family: Georgia,"Times New Roman",serif;"><b style="mso-bidi-font-weight: normal;"><span style="font-size: 10pt;">Check titles and
headings</span></b><span style="font-size: 10pt;">.
People tend to skip these words and focus only on paragraphs. If a category
heading on your resume has a typo, will you get an interview?</span><b style="mso-bidi-font-weight: normal;"><span style="font-size: 10pt;"> </span></b></span></li>
<li><span style="font-family: Georgia,"Times New Roman",serif;"><b style="mso-bidi-font-weight: normal;"><span style="font-size: 10pt;">Read subject lines</span></b><span style="font-size: 10pt;">. If there’s a typo
in your subject line, will the reader open your e-mail?</span><b style="mso-bidi-font-weight: normal;"><span style="font-size: 10pt;"> </span></b></span></li>
<li><span style="font-family: Georgia,"Times New Roman",serif;"><b style="mso-bidi-font-weight: normal;"><span style="font-size: 10pt;">Verify dates and
times</span></b><span style="font-size: 10pt;">.
Does the day of the week correspond to the date? Do the date and year make
sense? Check times for meetings and workshops. Double-checking dates and times
saves you time by not having to send a correction and by not having to read
everyone’s e-mail correcting you.</span></span></li>
</ul>
<span style="font-family: Georgia,"Times New Roman",serif;">
</span><br />
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<span style="font-family: Georgia,"Times New Roman",serif;"><span style="font-size: 10pt;">Even
though you may find proofreading to be a difficult and boring task, it’s a
necessary evil if you want to enhance your professional image. While
proofreading errors aren’t a life or death situation as medical or aviation
errors might be, errors may be the reason for not getting the interview or for not
getting the opportunity to present your sales pitch. A proofreading checklist
could help guide you through the process.</span></span><br />
<br />
<span style="font-family: Georgia,"Times New Roman",serif;"><span style="font-size: 10pt;">What
will you add to your proofreading checklist? What do you do to ensure you don’t
have an error?</span></span><br />
<br />
<span style="font-family: Georgia,"Times New Roman",serif;"><span style="font-size: 10pt;">Judy Beaver</span></span></div>
<div class="MsoNormal">
<span style="font-family: Georgia,"Times New Roman",serif;"><span style="font-size: 10pt;">Founder of <a href="http://www.nationalproofreadingday.com/" target="_blank">National Proofreading Day </a></span></span></div>
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Judy Beaver--The Office Prohttp://www.blogger.com/profile/04508974185190826395noreply@blogger.com20tag:blogger.com,1999:blog-8277512034735454193.post-29420313396574640712013-08-01T08:51:00.000-07:002013-08-10T15:58:06.766-07:00Easily Distracted by Errors?<div class="MsoNormal" style="margin: 0in 0in 0pt;">
<span style="font-family: Georgia;">People make more errors when they’re distracted. No surprise, right?</span></div>
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<br /></div>
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<span style="font-family: Georgia;">Alternatively, what about being distracted by errors? When you read a book, an article, or an e-mail, do you get distracted or stuck when you see an error?</span></div>
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<span style="font-family: Georgia;">This month we’ll be talking about how people might judge you if you have an error in an e-mail, a report, a presentation, or your resume. Check back during the month to see what’s happening; I’ll provide proofreading tips, present inspirational words about errors (no kidding!), and show the impact of errors. Join the conversation, offer your proofreading tips, and share your images and stories.</span></div>
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<span style="font-family: Georgia;">What was the last thing you read that had a grammar error or typo? Were you surprised? I'd love to hear from you.</span><br />
<br />
<span style="font-family: Georgia;">Judy Beaver, <a href="http://www.theofficepro.net/">The Office Pro</a></span><br />
<span style="font-family: Georgia;">Founder of <a href="http://www.nationalproofreadingday.com/">National Proofreading Day</a></span><br />
<span style="font-family: Georgia;"><a href="mailto:Judy@TheOfficePro.net">Judy@TheOfficePro.net</a></span></div>
Judy Beaver--The Office Prohttp://www.blogger.com/profile/04508974185190826395noreply@blogger.com1