Wednesday, November 27, 2013

Giving Thanks

Did your mom make you sit down to write thank-you notes when you were young? Yes? Well, good for her! Thank her for teaching you good manners. But how many of us continue to send thank-you messages?

Writing them is easier than you might think. Here’s an acronym to help you write your thank-you letters: GUESS.

Genuine. Show your genuine feelings when thanking someone.

Unique. Use conversational language, not overused business phrases. Imagine a person reading several thank-you-for-the-interview letters that all say, thank you for your time and consideration. How original does that sound? Be unique; stand out from the crowd.

Error-free. Proofread your note. (Of course!) Be sure to prove your attention to detail, especially in a thank-you-for-the-interview letter. It might be your last chance to make a good impression.

Specific. State in detail what you’re thanking the person for. Thank you for the gift or thank you for the interview is too vague. Be more specific. My cousin wrote a thank-you letter for a Christmas centerpiece I had sent; he described the arrangement perfectly. I had ordered the flowers online, so I was grateful to know he received what I ordered.

Short. Keep the message brief. The note doesn’t have to be a major undertaking.

Thank someone for the interview, thank an employee for completing the project ahead of schedule, thank a client for his/her order, or thank a LinkedIn contact for an introduction. We have so many opportunities to acknowledge someone. People like to be appreciated, especially when it’s unexpected.

In the spirit of this message, thank you for being a part of my blog audience. I truly appreciate your support of National Proofreading Day and your dedication to improve your business writing!

Happy Thanksgiving,

Judy Beaver, The Office Pro
Founder of National Proofreading Day--just 100 days away!


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